How To Fix VR036 - The standard billing document type is not a pro forma billing document

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 036

• Message text: The standard billing document type is not a pro forma billing document

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• What is the cause and solution for SAP error message VR036 - The standard billing document type is not a pro forma billing document ?

  Certainly! Here's a detailed explanation for the SAP error message VR036: "The standard billing document type is not a pro forma billing document":
  
  Error Message:
  VR036 - The standard billing document type is not a pro forma billing document
  
  Cause:
  This error occurs when you try to create a pro forma billing document, but the system finds that the standard billing document type assigned in the configuration is not set as a pro forma billing document type.
  In SAP SD (Sales and Distribution), billing document types are configured to define the nature of the billing document, such as:
  
  Invoice
  Credit Memo
  Debit Memo
  Pro Forma Invoice
  
  Each billing document type has specific settings, including whether it is a pro forma billing document or not.
  If the system expects a pro forma billing document but the assigned billing document type is a standard invoice type (not flagged as pro forma), this error is triggered.
  
  When does it occur?
  
  When creating a pro forma invoice (billing document type with pro forma indicator).
  When the system tries to determine the billing document type for a pro forma invoice but finds the standard billing document type is not configured as pro forma.
  During billing document creation or copying from sales documents to billing documents.
  
  
  Solution:
  
  
  Check Billing Document Type Configuration:
  
  Go to SPRO ? Sales and Distribution ? Billing ? Billing Documents ? Define Billing Types.
  Find the billing document type that is set as the standard billing document type for your process.
  Verify if the billing document type is flagged as a Pro Forma Billing Document.
  
  There is a checkbox or indicator for "Pro Forma Billing Document" in the billing document type settings.
  
  
  If it is not flagged, and you intend to create a pro forma invoice, either:
  
  Change the standard billing document type to a billing document type that is flagged as pro forma.
  Or create/configure a new billing document type with the pro forma indicator set and assign it accordingly.
  
  
  
  
  
  Check Copy Control Settings:
  
  Go to SPRO ? Sales and Distribution ? Billing ? Copying Control.
  Verify the copying control from sales document to billing document.
  Ensure that the correct billing document type is assigned for pro forma billing.
  
  
  
  Check User Input:
  
  When manually creating a billing document, ensure you select the correct billing document type for pro forma invoices.
  
  
  
  Transport and Customizing:
  
  If this is a new configuration, ensure that the customizing changes are transported correctly to the system where the error occurs.
  
  
  
  
  Additional Information:
  
  
  Pro Forma Billing Document:
  
  A pro forma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. It is not a legal invoice and does not post accounting documents.
  
  
  Standard Billing Document Type:
  
  This is the default billing document type assigned in the sales document or billing process.
  
  
  Common Pro Forma Billing Document Types in SAP:  
  
  F8 (Pro Forma Invoice) is a standard SAP billing document type flagged as pro forma.
  
  
  
  Transaction Codes:
  
  VOFA - Maintain Billing Types
  VTFL - Copy Control for Billing Documents
  VF01 - Create Billing Document
  
  
  
  
  Summary:
  
  
  
  Aspect
  Description
  
  
  
  
  Cause
  Standard billing document type is not flagged as pro forma, but a pro forma billing is requested.
  
  
  Solution
  Configure or select a billing document type flagged as pro forma in billing document type settings.
  
  
  Where to Check
  SPRO ? Sales and Distribution ? Billing ? Define Billing Types (VOFA)
  
  
  Related Transactions
  VOFA, VTFL, VF01
  
  
  
  
  If you need, I can guide you step-by-step on how to check or change the billing document type settings.