How To Fix VR035 - Cancellation is not possible for the selected collective processing

SAP Error Message - Details

• Message type: E = Error

• Message class: VR - Output for SD Reporting

• Message number: 035

• Message text: Cancellation is not possible for the selected collective processing

What causes this issue?

You cannot use the <LS>Cancel</> function for the selected entry
because it was not created using collective processing type 'F'
(billing documents from VF04).

System Response

The system rejects the request.

How to fix this error?

To cancel collective processing type 'F', place the cursor on the
selected entry and repeat your request.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VR035 - Cancellation is not possible for the selected collective processing ?

  SAP Error Message:
  
  VR035 - Cancellation is not possible for the selected collective processing
  
  Cause:
  This error occurs when you attempt to cancel a collective processing document (such as a payment run, dunning run, or other mass processing document) that is not eligible for cancellation. Possible reasons include:
  
  The collective processing has already been fully processed and closed.
  The document status does not allow cancellation (e.g., it is already reversed, cleared, or settled).
  The collective processing run is in a status that does not permit cancellation (e.g., it has been posted to accounting or archived).
  The system settings or business rules restrict cancellation for this particular processing.
  
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check the Status of the Collective Processing:
  
  Verify the status of the collective processing document in the relevant transaction (e.g., F110 for payment runs, F150 for dunning).
  Ensure it is not already canceled, cleared, or fully processed.
  
  
  
  Review the Document Flow:
  
  Check if any subsequent documents or postings have been created from this collective processing.
  If downstream documents exist, cancellation might not be possible without reversing those first.
  
  
  
  Use the Correct Cancellation Procedure:
  
  For payment runs (F110), use the standard cancellation or reversal transactions (e.g., F110 -> Payment -> Cancel Payment).
  For dunning runs, you may need to reset the dunning level or delete the dunning run if allowed.
  
  
  
  Check Authorization and System Settings:
  
  Ensure you have the necessary authorizations to cancel collective processing.
  Verify if any customizations or user exits restrict cancellation.
  
  
  
  Consult SAP Notes and Documentation:
  
  Search for SAP Notes related to VR035 for any known issues or patches.
  Example SAP Note: 123456 (hypothetical) might provide specific instructions.
  
  
  
  If Cancellation is Not Possible:
  
  Consider alternative approaches such as creating a reversal document manually.
  Contact SAP Support if the issue persists and cancellation is business-critical.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  F110 - Automatic Payment Transactions
  F150 - Dunning Run
  FBRA - Reset Cleared Items (for payment reversal)
  FB08 - Cancel Document
  
  
  
  SAP Help Portal:
  
  Refer to the SAP Help documentation for the specific module (FI, SD, MM) related to the collective processing.
  
  
  
  Common Scenarios:
  
  Payment run cancellation after bank transfer has been executed.
  Dunning run cancellation after customer has been notified.
  Mass document processing where partial cancellation is restricted.
  
  
  
  
  If you provide the exact transaction or process where this error occurs, I can give more tailored advice.