How To Fix VLA203 - Putaway quantity may not be less than the GR posted quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: VLA - General Output Class for Delivery

• Message number: 203

• Message text: Putaway quantity may not be less than the GR posted quantity

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VLA203 - Putaway quantity may not be less than the GR posted quantity ?

  The SAP error message VLA203 ("Putaway quantity may not be less than the GR posted quantity") typically occurs during the putaway process in Warehouse Management (WM) when the system detects that the quantity being put away is less than the quantity that has been received (Goods Receipt, GR). This can happen for various reasons, and understanding the cause and solution is essential for resolving the issue.
  Causes:
  
  
  Mismatch in Quantities: The quantity you are trying to put away is less than the quantity that was posted during the Goods Receipt. For example, if you received 100 units but are trying to put away only 90 units, this error will occur.
  
  
  Incorrect Document Reference: The putaway process may be referencing an incorrect or outdated document, leading to discrepancies in quantities.
  
  
  Partial Goods Receipt: If a partial goods receipt was processed, and the system is expecting the full quantity to be put away, this error can arise.
  
  
  Configuration Issues: There may be configuration settings in the Warehouse Management module that enforce strict quantity checks.
  
  
  Solutions:
  
  
  Check GR Document: Verify the Goods Receipt document to ensure that the quantities are correct. You can do this by checking the material document in the system (transaction code MB03).
  
  
  Adjust Putaway Quantity: If the GR quantity is correct, ensure that the putaway quantity matches the GR quantity. You may need to adjust the quantity you are trying to put away.
  
  
  Review Partial Receipts: If you are dealing with a partial receipt, ensure that you are aware of the quantities that have been received and adjust your putaway accordingly.
  
  
  Check Configuration: If the issue persists, review the configuration settings in the Warehouse Management module to ensure that they align with your business processes. You may need to consult with your SAP WM consultant or administrator.
  
  
  Use Transaction Codes: Utilize transaction codes like LT01 (Create Transfer Order) or LT10 (Transfer Order Confirmation) to manage the putaway process correctly.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for additional guidance on handling putaway processes and error messages.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MB1A (Goods Withdrawal), MB1B (Transfer Posting), and LT03 (Transfer Order Creation).
  SAP Notes: Check for any SAP Notes related to this error message for potential bug fixes or updates.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to perform putaway operations.
  
  By following these steps, you should be able to identify the cause of the VLA203 error and implement the appropriate solution to resolve it.