How To Fix VLA061 - Standard reason for differing quantities for proof of delivery missing

SAP Error Message - Details

• Message type: E = Error

• Message class: VLA - General Output Class for Delivery

• Message number: 061

• Message text: Standard reason for differing quantities for proof of delivery missing

What causes this issue?

You enter a quantity in the delivery item that differs from the delivery
quantity. The program tries to find a default reason for the proof of
delivery. However, this reason is not defined in Customizing.

System Response

The quantities that differ cannot be entered without being specified in
Customizing.

How to fix this error?

Specify both a default reason for underdelivery and for overdelivery in
Customizing.

Procedure for System Administrators

In Customizing select the activity <DS:SIMG.SIMG_CFMENUOLSDPODAG>Define
Reasons for Quantity Differences</> and specify a <DS:DE.REACD>reason
for variance in POD</> for both overdeliveries and for underdeliveries
in the view 'Reason for Variance in POD' and select this as the
<DS:DE.DEFGR>default reason</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VLA061 - Standard reason for differing quantities for proof of delivery missing ?

  The SAP error message VLA061, which states "Standard reason for differing quantities for proof of delivery missing," typically occurs in the context of logistics and delivery processes within the SAP system. This error indicates that there is a discrepancy between the quantities in the delivery document and the quantities that are expected or recorded in the proof of delivery.
  Cause:
  The error can arise due to several reasons, including:
  
  Missing Configuration: The standard reason for differing quantities has not been defined in the system. This is often a configuration issue in the SAP system.
  Data Entry Errors: There may be discrepancies in the quantities entered during the delivery process, such as incorrect quantities being recorded in the delivery document or proof of delivery.
  Incomplete Delivery Process: The delivery process may not have been completed correctly, leading to mismatches in expected quantities.
  Customizations or Enhancements: If there are custom developments or enhancements in the delivery process, they may not be handling quantity discrepancies correctly.
  
  Solution:
  To resolve the VLA061 error, you can take the following steps:
  
  
  Define Standard Reasons:
  
  Go to the configuration settings in SAP (transaction code SPRO).
  Navigate to the relevant section for defining standard reasons for differing quantities. This is usually found under:
  
  Logistics Execution > Shipping > Proof of Delivery > Define Standard Reasons for Differing Quantities.
  
  
  Ensure that the standard reasons are properly defined and activated.
  
  
  
  Check Delivery Document:
  
  Review the delivery document for any discrepancies in the quantities. Ensure that the quantities match what is expected.
  If there are errors, correct the quantities in the delivery document.
  
  
  
  Review Proof of Delivery Process:
  
  Ensure that the proof of delivery process is being followed correctly. Check if all necessary steps have been completed.
  If there are any custom processes, review them to ensure they are functioning as intended.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on handling proof of delivery and related configurations.
  
  
  
  Testing:
  
  After making changes, conduct tests to ensure that the error no longer occurs and that the delivery process works as expected.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VL01N (Create Outbound Delivery), VL02N (Change Outbound Delivery), and VL03N (Display Outbound Delivery) for managing deliveries.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Exits and BAdIs: If your organization has custom logic implemented, review any user exits or BAdIs that might affect the delivery process.
  
  By following these steps, you should be able to resolve the VLA061 error and ensure that the proof of delivery process functions smoothly.