How To Fix VL869 - Document number &1 has already been used

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 869

• Message text: Document number &1 has already been used

What causes this issue?

The document number from the central system that was also supposed to
be used for the delivery in the WM system has already been assigned.

System Response

The delivery cannot be created in the WM system.

How to fix this error?

Check whether the delivery has already been copied into the WM system.
Make sure that the number ranges assigned to the delivery types do not
overlap.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL869 - Document number &1 has already been used ?

  The SAP error message VL869 ("Document number &1 has already been used") typically occurs in the context of logistics and inventory management, particularly when dealing with delivery documents. This error indicates that the document number you are trying to use has already been processed or utilized in the system, which prevents further actions from being taken with that document.
  Causes:
  
  Duplicate Document Number: The document number you are trying to use has already been assigned to another delivery or transaction.
  Document Status: The document may be in a status that does not allow further processing (e.g., it has already been completed or canceled).
  System Configuration: There may be settings in the system that prevent the reuse of document numbers for certain types of transactions.
  User Error: The user may have mistakenly entered the same document number multiple times.
  
  Solutions:
  
  Check Document Status: Verify the status of the document number in question. You can do this by using transaction codes like VL03N (Display Delivery) to see if the document is already processed.
  Use a Different Document Number: If the document number is indeed already in use, you will need to generate or use a different document number for your transaction.
  Review Document Flow: Check the document flow to understand how the document was used. This can help identify if it was mistakenly reused or if there are legitimate reasons for its current status.
  Consult with SAP Support: If you believe this error is occurring incorrectly, or if you need to understand the configuration settings that might be causing this, consult with your SAP support team or refer to SAP Notes for further guidance.
  Check for Customizations: If your organization has custom developments or enhancements, ensure that they are not interfering with standard document processing.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VL01N (Create Delivery), VL02N (Change Delivery), and VL03N (Display Delivery) to manage deliveries effectively.
  SAP Notes: Search for SAP Notes related to error VL869 for any specific patches or updates that may address this issue.
  Documentation: Review SAP documentation on delivery processing and document management to understand the implications of document number usage.
  
  By following these steps, you should be able to resolve the VL869 error and continue with your logistics processes in SAP.