How To Fix VL264 - Conversion ratio &3:&4 can be replaced by exact ratio &1:&2

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 264

• Message text: Conversion ratio &3:&4 can be replaced by exact ratio &1:&2

What causes this issue?

You entered conversion factors &v3& and &v4& for the conversion of two
amounts. The relation can be expressed with a greater degree of
accuracy using conversion factors &v1& and &v2&, however.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL264 - Conversion ratio &3:&4 can be replaced by exact ratio &1:&2 ?

  The SAP error message VL264 indicates that there is a discrepancy in the conversion ratio used for handling stock transfer or delivery processes. Specifically, it suggests that the conversion ratio you are using (denoted as &3:&4) can be replaced by a more precise ratio (denoted as &1:&2). This typically occurs in scenarios involving unit of measure (UoM) conversions, where the system detects that the conversion ratio being applied is not optimal or exact.
  Cause:
  
  Incorrect Unit of Measure Configuration: The UoM settings in the material master or the configuration for the specific material may not be set up correctly.
  Inconsistent Data: There may be inconsistencies in the data related to the material, such as different conversion factors defined in different places.
  Manual Entry Errors: Users may have manually entered a conversion ratio that does not match the exact ratio defined in the system.
  
  Solution:
  
  
  Check Material Master Data: 
  
  Go to the material master (transaction code MM03) and check the unit of measure settings. Ensure that the conversion factors are correctly defined.
  Verify that the base unit of measure and alternative units of measure are set up correctly.
  
  
  
  Review UoM Configuration:
  
  Check the configuration for units of measure in the SAP system (transaction code OMT3). Ensure that the conversion factors are defined correctly and consistently.
  
  
  
  Use the Suggested Ratio:
  
  If the system suggests a more precise conversion ratio, consider using that ratio for your transactions. This may involve adjusting your entries to align with the suggested values.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or help resources for further insights into UoM handling and conversion ratios.
  
  
  
  Testing: 
  
  After making changes, perform a test transaction to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  MM03 (Display Material)
  OMT3 (Maintain Units of Measure)
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to UoM conversions or the VL264 error message.
  User Exits or BAdIs: If custom logic is involved in UoM conversions, review any user exits or BAdIs that may affect the conversion process.
  
  By addressing the underlying cause of the error and ensuring that the UoM settings are correct, you should be able to resolve the VL264 error and proceed with your transactions without issues.