How To Fix VG232 - A contract number could not be determined at item level

SAP Error Message - Details

• Message type: E = Error

• Message class: VG - EDI Messages in SD

• Message number: 232

• Message text: A contract number could not be determined at item level

What causes this issue?

The system could not determine a contract number at item level with the
selection criteria: external contract number &V1&, external item number
&V2& and customer number &V3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VG232 - A contract number could not be determined at item level ?

  Certainly! Here's a detailed explanation for the SAP error message VG232 - "A contract number could not be determined at item level":
  
  Error Message: VG232
  Text: A contract number could not be determined at item level.
  
  Cause:
  This error typically occurs in the Sales and Distribution (SD) module, specifically during the creation or processing of a sales document (e.g., sales order, delivery, billing) when the system is expected to determine a contract number at the item level but fails to do so.
  Common causes include:
  
  
  Contract Reference Missing or Incorrect:
  
  The sales document item is supposed to reference a contract (e.g., quantity contract or value contract), but the contract number is not maintained or not correctly referenced in the item data.
  
  
  
  Pricing Procedure or Condition Records:
  
  The pricing procedure or condition records require a contract reference for certain condition types, but the contract number is missing or not determined.
  
  
  
  Configuration Issues:
  
  The system is configured to require a contract number for certain sales document types or item categories, but the contract determination logic is not properly set up.
  
  
  
  Master Data Issues:
  
  The customer or material master data might not be correctly linked to the contract or the contract is not valid for the sales document date.
  
  
  
  User Input Error:
  
  The user did not enter the contract number manually when required, and the system could not find a default contract.
  
  
  
  
  Solution:
  To resolve the VG232 error, consider the following steps:
  
  
  Check Contract Reference in Sales Document:
  
  Verify if the contract number is entered at the item level in the sales order or delivery.
  If missing, enter the correct contract number manually or ensure the system can determine it automatically.
  
  
  
  Review Contract Validity:
  
  Check if the contract is valid for the sales document date.
  Use transaction VA43 to display the contract and verify validity periods, status, and item conditions.
  
  
  
  Check Pricing and Condition Records:
  
  Review the pricing procedure to see if any condition types require a contract reference.
  Ensure condition records are maintained correctly for the contract.
  
  
  
  Configuration Check:
  
  Verify the settings in Sales Document Types and Item Categories to see if contract reference is mandatory.
  Check the contract determination procedure in customizing (SPRO) under:
  Sales and Distribution -> Sales -> Sales Documents -> Sales Document Item -> Define Item Categories
  
  Also check contract determination settings under:
  Sales and Distribution -> Sales -> Sales Documents -> Sales Document Header -> Define Contract Types
  
  
  
  
  Master Data Verification:
  
  Ensure the customer master and material master are correctly maintained and linked to the contract.
  Check if the customer is allowed to use the contract.
  
  
  
  User Training:
  
  Train users to enter contract numbers when required or to select the correct contract reference.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VA41 - Create Contract
  VA43 - Display Contract
  VA01 - Create Sales Order
  VA02 - Change Sales Order
  VA03 - Display Sales Order
  
  
  
  SAP Notes:
  
  Check SAP Notes related to contract determination and VG232 error for specific patches or known issues.
  
  
  
  SAP Help Portal:
  
  Refer to SAP SD documentation on contracts and sales order processing.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  VG232 - A contract number could not be determined at item level
  
  
  Cause
  Missing or incorrect contract reference in sales document item; configuration or master data issues
  
  
  Solution
  Enter or correct contract number; verify contract validity; check pricing and configuration; ensure master data correctness
  
  
  Related Tcodes
  VA41, VA43, VA01, VA02, VA03
  
  
  
  
  If you provide more context (e.g., transaction used, document type, or scenario), I can help with more specific guidance.