How To Fix VG234 - A unique contract number could not be found at item level

SAP Error Message - Details

• Message type: E = Error

• Message class: VG - EDI Messages in SD

• Message number: 234

• Message text: A unique contract number could not be found at item level

What causes this issue?

The system could not determine a unique contract number for the
selection criteria: external contract number &V1&, external item number
&V2& and customer number &V3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VG234 - A unique contract number could not be found at item level ?

  SAP Error Message:
  
  VG234 - A unique contract number could not be found at item level
  
  Cause:
  This error typically occurs in the context of sales and distribution (SD) or contract management when the system expects a unique contract number to be assigned or referenced at the item level of a sales document (e.g., sales order, delivery, billing document), but it cannot find one.
  Common causes include:
  
  The contract number field at the item level is empty or not maintained.
  Multiple contracts are assigned, causing ambiguity, and the system cannot determine a unique contract.
  The contract number entered does not exist or is not valid for the item/material/customer combination.
  Customizing or configuration issues where the system expects a contract number but the process or master data is incomplete.
  Integration issues where contract data is not properly passed or updated in the sales document.
  
  
  Solution:
  To resolve the VG234 error, consider the following steps:
  
  
  Check Contract Number at Item Level:
  
  Verify that the contract number is correctly entered at the item level in the sales document.
  Ensure the contract number exists and is valid in the system (use transaction VA43 to display contracts).
  
  
  
  Ensure Uniqueness:
  
  If multiple contracts are assigned, determine which contract should be linked to the item.
  Adjust the sales document or master data to ensure only one unique contract number is assigned per item.
  
  
  
  Review Master Data and Customizing:
  
  Check the customer-material info records, pricing conditions, and contract assignment settings.
  Verify if the system requires contract numbers for the process you are executing (e.g., delivery creation, billing).
  
  
  
  Check Document Flow and Integration:
  
  If the error occurs during document processing (e.g., delivery or billing), check the preceding documents for correct contract assignment.
  Ensure that contract data is correctly transferred and updated in subsequent documents.
  
  
  
  Debugging and Logs:
  
  Use transaction code SE91 to display the message and check where it is triggered.
  Debug the process if necessary to identify why the contract number is missing or ambiguous.
  
  
  
  Consult SAP Notes:
  
  Search SAP Support Portal for notes related to message VG234 for any known issues or patches.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VA41 / VA42 / VA43 — Create / Change / Display Contract
  VA01 / VA02 / VA03 — Create / Change / Display Sales Order
  VL01N / VL02N — Create / Change Delivery
  VF01 / VF02 — Create / Change Billing Document
  
  
  
  Tables:
  
  VBAK / VBAP — Sales Document Header / Item Data
  VBFA — Document Flow
  KONV — Conditions (may include contract-related pricing)
  
  
  
  SAP Modules:
  
  SD (Sales and Distribution)
  MM (Material Management) if contracts are linked to purchasing
  CRM (if contracts are managed in CRM and integrated)
  
  
  
  
  Summary:
  The VG234 error means the system cannot find a unique contract number at the item level where it expects one. The fix involves ensuring that a valid, unique contract number is assigned to each item in the sales document or related process, verifying master data, and checking configuration and document flow.
  
  If you provide more context (e.g., transaction where error occurs, document type), I can give more specific guidance.