How To Fix VG233 - A unique quotation number could not be found at item level

SAP Error Message - Details

• Message type: E = Error

• Message class: VG - EDI Messages in SD

• Message number: 233

• Message text: A unique quotation number could not be found at item level

What causes this issue?

The system could not determine a unique quotation number at item level
with the selection criteria: external quotation number &V1&, external
item number &V2& and customer number &V3&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VG233 - A unique quotation number could not be found at item level ?

  SAP Error Message:
  
  VG233 - A unique quotation number could not be found at item level
  
  Cause:
  This error occurs in SAP Sales and Distribution (SD) module, typically during the creation or processing of a sales document (like a sales order or quotation) that references a quotation number at the item level. The system expects a unique quotation number for each item, but it cannot find one. This usually happens because:
  
  The quotation number entered at the item level is missing or incorrect.
  The quotation number does not exist in the system.
  The quotation number is not unique (e.g., multiple quotations with the same number exist).
  The quotation number is not assigned or linked properly to the sales document or item.
  Data inconsistencies or master data issues related to quotations.
  
  
  When does it occur?
  
  When creating a sales order with reference to a quotation.
  When copying or referencing quotations in sales documents.
  When the system tries to validate the quotation number at the item level and fails to find a unique match.
  
  
  Solution:
  
  
  Check the Quotation Number:
  
  Verify that the quotation number entered at the item level is correct.
  Ensure the quotation number exists in the system (use transaction VA23 to display quotations).
  
  
  
  Ensure Uniqueness:
  
  Confirm that the quotation number is unique and not duplicated in the system.
  If duplicates exist, correct or delete the redundant quotations.
  
  
  
  Correct Reference in Sales Document:
  
  When creating a sales order with reference to a quotation, use the correct quotation number at the header or item level.
  Use transaction VA01 or VA02 and ensure the quotation number is properly referenced.
  
  
  
  Check Customizing and Configuration:
  
  Verify that the document types and item categories allow referencing quotations.
  Check if any user-exits or enhancements are affecting quotation number handling.
  
  
  
  Data Consistency:
  
  Run consistency checks or reports to identify quotation-related data issues.
  If necessary, correct master data or transactional data inconsistencies.
  
  
  
  Debugging (if needed):
  
  If the problem persists, debugging the standard SAP program or checking OSS notes related to VG233 may help identify specific issues.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VA23 – Display Quotation
  VA01 – Create Sales Order
  VA02 – Change Sales Order
  VA05 – List of Quotations
  
  
  
  SAP Notes:
  
  Check SAP OSS notes for VG233 error for any known bugs or patches.
  
  
  
  Documentation:
  
  SAP SD module documentation on sales quotations and sales order processing.
  SAP help portal for sales document referencing.
  
  
  
  
  Summary:
  The VG233 error indicates that the system cannot find a unique quotation number at the item level during sales document processing. The main cause is incorrect or missing quotation references. The solution involves verifying and correcting the quotation number, ensuring uniqueness, and checking system configuration and data consistency.