How To Fix VF865 - Source document item does not match preliminary billing document header.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 865

• Message text: Source document item does not match preliminary billing document header.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VF865 - Source document item does not match preliminary billing document header. ?

  The SAP error message VF865 ("Source document item does not match preliminary billing document header") typically occurs during the billing process when there is a mismatch between the items in the source document (like a sales order or delivery) and the header information in the preliminary billing document. This can happen for various reasons, including discrepancies in item details, pricing, or conditions.
  Causes:
  
  Mismatch in Item Details: The items in the source document may not match the items in the billing document. This can include differences in quantities, materials, or item categories.
  Pricing Issues: If the pricing conditions in the source document do not align with those in the billing document, it can lead to this error.
  Document Status: The source document may be in a status that does not allow billing (e.g., not fully delivered).
  Incomplete Data: Missing or incomplete data in the source document can cause discrepancies.
  Changes in Source Document: If the source document was changed after the preliminary billing document was created, it may lead to inconsistencies.
  
  Solutions:
  
  Check Source Document: Review the source document (sales order, delivery, etc.) for any discrepancies in item details, quantities, and pricing.
  Recheck Billing Document: Ensure that the preliminary billing document is correctly reflecting the source document's details.
  Update Document Status: Make sure that the source document is in a status that allows billing (e.g., fully delivered).
  Recreate Billing Document: If necessary, delete the preliminary billing document and recreate it to ensure it pulls the correct data from the source document.
  Review Pricing Conditions: Check the pricing conditions in both the source and billing documents to ensure they match.
  Consult SAP Notes: Look for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like VF01 (Create Billing Document), VF02 (Change Billing Document), and VF03 (Display Billing Document) to manage billing documents.
  Debugging: If the issue persists, consider using the SAP debugging tools to trace the error and identify the exact cause.
  SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to identify and resolve the VF865 error in SAP.