How To Fix VF809 - Item &1 of document &2 cannot be invoiced because it has been cancelled.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 809

• Message text: Item &1 of document &2 cannot be invoiced because it has been cancelled.

What causes this issue?

An invoice cancellation was created for this document item.

System Response

A new document with this item cannot be created.

How to fix this error?

To resolve this problem, please invoice this document item again.
Subsequent documents in reference to the new invoice can then be
created.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VF809 - Item &1 of document &2 cannot be invoiced because it has been cancelled. ?

  The SAP error message VF809 indicates that a specific item in a billing document cannot be invoiced because it has been cancelled. This typically occurs in the context of billing and invoicing processes within the SAP system, particularly in the Sales and Distribution (SD) module.
  Cause:
  The error message VF809 is triggered when:
  
  Cancellation of Item: The item in question has been marked as cancelled in the system. This could happen due to a previous cancellation of the billing document or the item itself.
  Document Status: The status of the billing document or the item may not allow for further processing, such as invoicing.
  Dependencies: There may be dependencies on other documents (like sales orders or delivery documents) that have been cancelled or are in a status that prevents invoicing.
  
  Solution:
  To resolve the VF809 error, you can take the following steps:
  
  
  Check Document Status:
  
  Go to the billing document in question and check the status of the item. Ensure that it is not marked as cancelled.
  You can use transaction code VF03 to display the billing document and review its details.
  
  
  
  Review Related Documents:
  
  Check if the related sales order or delivery document has been cancelled. If so, you may need to reverse or adjust those documents before proceeding with invoicing.
  Use transaction codes like VA03 for sales orders or VL03N for delivery documents to check their statuses.
  
  
  
  Recreate the Item:
  
  If the item was mistakenly cancelled, you may need to recreate it in the billing document. This can involve creating a new billing document or adjusting the existing one.
  
  
  
  Consult with Your Team:
  
  If you are unsure about the cancellation or the status of the documents, consult with your sales or finance team to understand the business process and the reason for the cancellation.
  
  
  
  SAP Notes and Support:
  
  If the issue persists, check for any relevant SAP Notes that might address this specific error. You can search the SAP Support Portal for updates or patches that may resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  VF03: Display Billing Document
  VA03: Display Sales Order
  VL03N: Display Outbound Delivery
  
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on billing processes and error handling.
  User Roles: Ensure that you have the necessary authorizations to view and modify billing documents.
  
  By following these steps, you should be able to identify the cause of the VF809 error and take appropriate action to resolve it.