How To Fix VF193 - The billing document &1 is already cleared.

SAP Error Message - Details

• Message type: E = Error

• Message class: VF - Billing

• Message number: 193

• Message text: The billing document &1 is already cleared.

What causes this issue?

Cancelling the billing document &V1& has been stopped, as the billing
document to be cancelled has already been cleared in accounting.

System Response

The required processing is stopped.

How to fix this error?

Check the business transaction and, if necessary, create a credit memo.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VF193 - The billing document &1 is already cleared. ?

  The SAP error message VF193, which states "The billing document &1 is already cleared," typically occurs when you attempt to perform an action on a billing document that has already been cleared or settled in the system. This can happen in various scenarios, such as trying to reverse or change a billing document that has already been processed.
  Cause:
  
  Cleared Document: The billing document has already been cleared, meaning that it has been settled in the financial accounting system.
  Duplicate Processing: There may be an attempt to process the same billing document multiple times.
  Incorrect Document Status: The document may be in a status that does not allow further processing (e.g., it has been fully paid or cleared).
  System Configuration: There may be specific configurations or settings in the system that prevent further actions on cleared documents.
  
  Solution:
  
  Check Document Status: Verify the status of the billing document in question. You can do this by using transaction code VF03 (Display Billing Document) to see if it is indeed cleared.
  Review Clearing Information: If the document is cleared, check the clearing document to understand how and when it was cleared. This can be done using transaction code FB03 (Display Document) for the related accounting document.
  Avoid Duplicate Actions: Ensure that you are not trying to perform the same action on the billing document that has already been executed.
  Consult with Finance Team: If you need to make changes to a cleared document, consult with your finance or accounting team to understand the implications and whether any adjustments can be made.
  Use Correct Transactions: If you need to create a new billing document or make adjustments, ensure you are using the correct transaction codes and processes as per your organization's policies.
  
  Related Information:
  
  Transaction Codes:
  
  VF03: Display Billing Document
  FB03: Display Accounting Document
  VF02: Change Billing Document (if applicable)
  
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  User Authorization: Ensure that you have the necessary authorizations to perform actions on billing documents, as restrictions may lead to similar error messages.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's official documentation for further assistance.