How To Fix VB731 - Document &1 is not available in the archiving information system

SAP Error Message - Details

• Message type: E = Error

• Message class: VB - Sales Documents: Logical Databases and Views

• Message number: 731

• Message text: Document &1 is not available in the archiving information system

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

There can be many reasons for this:
The active available information structures do not contain the field
VBELN as a key field.
The active available information structures do not contain the fields
ARCHIVEKEY or ARCHIVEOFS.
The available information structure are not active.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VB731 - Document &1 is not available in the archiving information system ?

  The SAP error message VB731 indicates that a specific document (identified by &1) is not available in the Archiving Information System (AIS). This typically occurs when you are trying to access archived documents that have not been properly archived or when the system cannot find the relevant data in the AIS.
  Causes:
  
  Document Not Archived: The document you are trying to access has not been archived yet.
  Archiving Process Issues: There may have been issues during the archiving process that prevented the document from being archived correctly.
  Incorrect Archive Object: The document may belong to an archive object that is not properly configured or is not included in the AIS.
  Data Deletion: The document may have been deleted from the system and is no longer available in the AIS.
  Authorization Issues: You may not have the necessary authorizations to view the archived documents.
  
  Solutions:
  
  Check Archiving Status: Verify if the document has been archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to see the status of the archiving process.
  Re-archive the Document: If the document was not archived, you may need to run the archiving process again for the relevant data.
  Review Archive Object Configuration: Ensure that the archive object related to the document is correctly configured and that the document type is included in the archiving settings.
  Check for Deletion: Confirm whether the document has been deleted from the system. If it has, you may need to restore it from a backup if possible.
  Authorization Check: Ensure that you have the necessary authorizations to access the archived documents. You may need to contact your SAP security administrator for assistance.
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: For managing archiving processes.
  SARI: For displaying archived data.
  SAC1: For checking the archiving status of specific documents.
  
  
  Documentation: Refer to SAP Help documentation for detailed information on archiving processes and configurations.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to archiving and the error message VB731.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical team for further investigation.