How To Fix VATCRQ105 - Inconsistent file data: duplicate items found. &1

SAP Error Message - Details

• Message type: E = Error

• Message class: VATCRQ - Message class for formalized inquiries

• Message number: 105

• Message text: Inconsistent file data: duplicate items found. &1

What causes this issue?

System has detected that one or more items defined in uploaded document
have the same numbers as already uploaded.
This could be caused by the following reasons:
If user uploads test document it's format isn't correct and such file
must be adjusted
If user uploads document received from authorities format of such
document isn't supported or document is malformed. In this case contact
authorities issed this document

System Response

Document isn't imported into system

How to fix this error?

Depending on source of the document either document must be adjusted or
document must be reissued

Procedure for System Administrators

,,Check contents of tables:
j3rf_vatcrqproc
j3rf_vatcrq8 - j3rf_vatcrq12
,,For the duplicates of primary key : N1 (check naming schema issued by
authrities), year and period of existing documents and document that
were indended for uploading.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VATCRQ105 - Inconsistent file data: duplicate items found. &1 ?

  The SAP error message VATCRQ105, which states "Inconsistent file data: duplicate items found. &1," typically occurs during the processing of VAT returns or when handling VAT-related data files. This error indicates that there are duplicate entries in the data file being processed, which violates the expected data integrity rules.
  Cause:
  
  
  Duplicate Entries: The most common cause of this error is the presence of duplicate entries in the VAT data file. This could happen due to:
  
  Incorrect data extraction or export processes.
  Manual data entry errors.
  Issues in the data import process where the same records are being imported multiple times.
  
  
  
  Data Format Issues: Sometimes, the format of the data being uploaded may not align with the expected structure, leading to misinterpretation of records as duplicates.
  
  
  Configuration Issues: There may be configuration settings in the VAT reporting module that are not set correctly, leading to the system misidentifying unique records.
  
  
  Solution:
  
  
  Identify Duplicates: 
  
  Review the data file that is being processed to identify duplicate entries. This can often be done using spreadsheet software or database queries to find repeated records.
  
  
  
  Remove Duplicates: 
  
  Once identified, remove the duplicate entries from the data file. Ensure that each entry is unique and meets the required criteria for VAT reporting.
  
  
  
  Check Data Format: 
  
  Ensure that the data file adheres to the expected format and structure required by SAP. This includes checking for correct delimiters, data types, and field lengths.
  
  
  
  Reprocess the File: 
  
  After cleaning the data file, re-upload or reprocess the file in SAP to see if the error persists.
  
  
  
  Configuration Review: 
  
  If the issue continues, review the configuration settings in the VAT reporting module to ensure they are set up correctly. Consult with your SAP administrator or a functional consultant if necessary.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or support notes related to VAT processing for any specific guidelines or known issues that may relate to your version of SAP.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to VAT processing that may address this issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as S_ALR_87012357 for VAT reporting or FB60 for invoice processing, as they may help in troubleshooting.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to resolve the VATCRQ105 error and ensure that your VAT data is processed correctly.