How To Fix VA160 - Several versions have been selected - Version &1 will be chosen

SAP Error Message - Details

• Message type: E = Error

• Message class: VA - Output for CAS Sales Activities

• Message number: 160

• Message text: Several versions have been selected - Version &1 will be chosen

What causes this issue?

You have carried out the 'Choose' function but several versions have
been selected. The system chooses the version with the smallest version
number out of the selected versions.

System Response

If you choose the 'Choose' button, press F2, choose 'Choose version' in
the menu or double-click on the version, the system interprets it as
the 'Choose' function.

How to fix this error?

In order to choose a version, you have three options:
Select the relevant version and carry out the 'Choose' function.
Double-click on any field of the relevant version.
Position the cursor on any field of the version and carry out the
'Choose' function.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Note that the first step has priority over steps 2 and 3. This means
that, when you double-click, the system first checks whether you
selected a version. In this case, it does not matter on which version
you double-clicked. If you select several versions, the system will
choose the version with the smallest version number. If you select no
version at all, the system will choose the version that you
double-click on.
Steps 2 and 3 have the same priority.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VA160 - Several versions have been selected - Version &1 will be chosen ?

  The SAP error message VA160 ("Several versions have been selected - Version &1 will be chosen") typically occurs in the context of sales order processing or when dealing with sales documents in SAP. This message indicates that multiple versions of a document or data record have been found, and the system is automatically selecting one version (indicated by &1) for processing.
  Cause:
  
  
  Multiple Versions: The primary cause of this error is that there are multiple versions of a sales document or data record in the system. This can happen due to various reasons, such as:
  
  Changes made to the sales order or document that resulted in the creation of different versions.
  Different users or processes creating or modifying the same document concurrently.
  Configuration settings that allow for versioning of documents.
  
  
  
  Configuration Settings: The system may be configured to allow multiple versions of documents, which can lead to this message if the user attempts to access or process a document that has multiple versions.
  
  
  Solution:
  
  
  Review Versions: Check the versions of the document in question. You can do this by navigating to the relevant transaction (e.g., VA03 for sales orders) and reviewing the document history or versioning information. This will help you understand why multiple versions exist.
  
  
  Select the Correct Version: If you need to work with a specific version, you may need to specify which version you want to use explicitly. This can often be done in the selection screen or by using specific transaction codes that allow you to choose the desired version.
  
  
  Document Management: If the presence of multiple versions is not desired, consider reviewing your document management practices. You may want to implement stricter controls on document creation and modification to prevent unnecessary versioning.
  
  
  Configuration Review: If this behavior is not intended, review the configuration settings related to document versioning in your SAP system. You may need to consult with your SAP Basis or configuration team to adjust these settings.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on handling versions in sales documents. This can provide insights into best practices and system settings.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VA03 (Display Sales Order), VA02 (Change Sales Order), and VA01 (Create Sales Order) to manage sales documents effectively.
  SAP Notes: Check for any SAP Notes related to versioning issues in sales documents, as there may be specific patches or updates that address known issues.
  User Training: Ensure that users are trained on how to handle multiple versions of documents to minimize confusion and errors in processing.
  
  By following these steps, you should be able to address the VA160 error message effectively and manage document versions in your SAP system.