How To Fix VA158 - Operation &1 &2 &3 could not be carried out (version &4 deleted)

SAP Error Message - Details

• Message type: E = Error

• Message class: VA - Output for CAS Sales Activities

• Message number: 158

• Message text: Operation &1 &2 &3 could not be carried out (version &4 deleted)

What causes this issue?

The set operation you specified could not be performed because one of
the relevant versions could not be found. This version is listed in
brackets.

System Response

This error occurs when set operations are performed in the background
and if one of the relevant versions was deleted in the period between
specifying and executing the background job.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VA158 - Operation &1 &2 &3 could not be carried out (version &4 deleted) ?

  The SAP error message VA158 indicates that a specific operation related to a sales document (like a sales order or quotation) could not be executed because a particular version of the document has been deleted. This error typically occurs in the context of sales and distribution (SD) processes.
  Cause:
  The error can occur due to several reasons:
  
  Deleted Version: The version of the sales document you are trying to access or modify has been deleted from the system.
  Data Inconsistency: There may be inconsistencies in the database or issues with the document's status.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the document.
  System Configuration: There may be configuration settings that prevent the operation from being carried out.
  
  Solution:
  To resolve the VA158 error, you can take the following steps:
  
  
  Check Document Status: Verify the status of the sales document. If the version has been deleted, you may need to recreate the document or use a different version.
  
  
  Review Change Logs: Check the change logs or history of the document to understand why the version was deleted and if it can be restored.
  
  
  Recreate the Document: If the version is indeed deleted and cannot be restored, you may need to recreate the sales document from scratch.
  
  
  Check Authorizations: Ensure that the user attempting the operation has the necessary authorizations to access and modify the document.
  
  
  Consult with IT Support: If the issue persists, it may be necessary to consult with your SAP support team or IT department to investigate further. They can check for any underlying issues in the system or database.
  
  
  SAP Notes: Look for relevant SAP Notes or documentation that may address this specific error. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP SD, such as VA01 (Create Sales Order), VA02 (Change Sales Order), and VA03 (Display Sales Order).
  SAP Support: If you have access to SAP Support, you can search for the error message in the SAP Support Portal for additional insights or patches.
  User Forums: Consider checking SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify the cause of the VA158 error and implement a suitable solution.