How To Fix UMB220 - For performance reasons, the time period may not exceed 5 years

SAP Error Message - Details

• Message type: E = Error

• Message class: UMB - SEM-CPM: Balanced Scorecard

• Message number: 220

• Message text: For performance reasons, the time period may not exceed 5 years

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message UMB220 - For performance reasons, the time period may not exceed 5 years ?

  The SAP error message UMB220 indicates that a time period specified in a transaction or report exceeds the maximum allowable limit of 5 years. This restriction is typically in place to ensure system performance and manageability, as processing data over extended periods can lead to performance degradation.
  Cause:
  The error occurs when a user attempts to execute a report, transaction, or query that involves a time period greater than 5 years. This could happen in various contexts, such as:
  
  Running a financial report that spans more than 5 years.
  Attempting to analyze historical data that exceeds the time limit.
  Using a selection screen where the date range is set incorrectly.
  
  Solution:
  To resolve the UMB220 error, you can take the following steps:
  
  
  Adjust the Time Period: Modify the date range in your selection criteria to ensure it does not exceed 5 years. For example, if you are trying to pull data from 2010 to 2023, you should limit it to a maximum of 5 years, such as from 2018 to 2023.
  
  
  Break Down the Query: If you need data for a longer period, consider breaking down your query into smaller segments. For instance, run separate reports for each year or for smaller time frames (e.g., quarterly).
  
  
  Consult Documentation: Check the specific SAP documentation or help files related to the transaction or report you are using. There may be additional guidelines or best practices for handling time periods.
  
  
  Contact SAP Support: If you believe that the limitation is impacting your business processes significantly, consider reaching out to SAP support for further assistance or to discuss potential workarounds.
  
  
  Related Information:
  
  Performance Considerations: SAP systems are designed to handle large volumes of data efficiently, but there are limits to ensure that performance remains optimal. Exceeding these limits can lead to slow response times and increased load on the system.
  Data Archiving: If you frequently need to access historical data beyond the 5-year limit, consider implementing data archiving strategies. Archiving can help manage data volume and improve system performance.
  User Training: Ensure that users are trained on the limitations of the system and the best practices for querying data to avoid encountering this error in the future.
  
  By following these steps, you should be able to resolve the UMB220 error and continue with your reporting or data analysis tasks in SAP.