How To Fix UGMD565 - Error in conversion of fiscal year variant &1 to &2 for year/period &3

SAP Error Message - Details

• Message type: E = Error

• Message class: UGMD - FIN Master Data: Messages

• Message number: 565

• Message text: Error in conversion of fiscal year variant &1 to &2 for year/period &3

What causes this issue?

Fiscal year/period &V3& cannot be converted from fiscal year variant
&V1& to fiscal year variant &V2&. The fiscal year variants are not
compatible.

System Response

The data record concerned is not converted, but data conversion continue
s.

How to fix this error?

When this error occurs, the data conversion should not be performed in a
n update run.
First change the Customizing settings so that there are no more time-dep
endent Customizing settings, master data, or hierarchy data with From
Period or To Period &V3&.
If, after analyzing the situation in detail, you decide to execute the d
ata conversion in an update run despite the message, you have to create
a log entry detailing which data records are concerned. You save the
error messages that occurred. Directly after the data conve
rsion, you have to manually process the data records concerned.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UGMD565 - Error in conversion of fiscal year variant &1 to &2 for year/period &3 ?

  The SAP error message UGMD565 indicates that there is an issue with the conversion of a fiscal year variant in the system. This error typically arises when there is a mismatch or inconsistency in the fiscal year settings, particularly when trying to convert or process data related to different fiscal years or periods.
  Cause:
  
  Fiscal Year Variant Mismatch: The fiscal year variant specified in the error message (&1) does not match the expected fiscal year variant (&2) for the specified year/period (&3).
  Incorrect Configuration: The fiscal year variant may not be correctly configured in the system, leading to issues when trying to process financial data.
  Data Entry Errors: There may be incorrect data entries or settings in the financial documents or master data that reference the fiscal year variant.
  Period Closing Issues: If the periods are not properly closed or if there are open periods that should be closed, it can lead to conversion errors.
  
  Solution:
  
  
  Check Fiscal Year Variants: Verify the fiscal year variants in the configuration settings. Ensure that the fiscal year variant assigned to the company code or controlling area is correct and matches the expected values.
  
  Transaction Code: OY01 (for fiscal year variant configuration)
  
  
  
  Review Year/Period Settings: Check the year and period settings in the financial documents or reports that are causing the error. Ensure that they are valid and correspond to the correct fiscal year variant.
  
  
  Correct Data Entries: Review any relevant financial documents or master data entries for errors. Correct any discrepancies in the fiscal year variant or period settings.
  
  
  Close Open Periods: If applicable, ensure that all necessary periods are closed in the system. This can help prevent issues related to open periods that may be causing the error.
  
  Transaction Code: OB52 (to manage period closing)
  
  
  
  Consult Documentation: Refer to SAP documentation or help resources for additional guidance on fiscal year variants and related configurations.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, especially if it involves complex configurations or custom developments.
  
  
  Related Information:
  
  Fiscal Year Variant: A fiscal year variant defines the structure of the fiscal year, including the number of periods and how they are defined (e.g., monthly, quarterly).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OY01 (for fiscal year variant configuration) and OB52 (for managing periods).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to fiscal year variants and error UGMD565.
  
  By following these steps, you should be able to identify and resolve the cause of the UGMD565 error in your SAP system.