How To Fix UCFE256 - Item &1 has a breakdown by &2, but default &3 of &2 is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: UCFE - Messages for Data Entry Layouts

• Message number: 256

• Message text: Item &1 has a breakdown by &2, but default &3 of &2 is not allowed

What causes this issue?

Item &V1& has a breakdown by characteristic &V2&. However, the default
value &V3& of characteristic &V2& is invalid.

System Response

The field is not ready for input.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCFE256 - Item &1 has a breakdown by &2, but default &3 of &2 is not allowed ?

  The SAP error message UCFE256 indicates that there is a breakdown issue with a specific item in a financial or controlling context. This error typically arises when there is a mismatch between the breakdown structure of a cost element or a cost object and the default settings configured in the system.
  Cause:
  The error message UCFE256 is triggered when:
  
  Breakdown Structure: The item (e.g., cost element, internal order, etc.) has a breakdown by a certain characteristic (e.g., cost center, profit center, etc.) that is not compatible with the default settings for that characteristic.
  Default Settings: The default value for the characteristic (indicated by &3) is not allowed for the breakdown type (indicated by &2). This could be due to configuration settings in the controlling area or the way the item is set up in the system.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Review the configuration settings for the breakdown structure in the relevant controlling area or financial module. Ensure that the default settings for the characteristic are correctly defined and allowed for the item in question.
  
  
  
  Review Item Settings:
  
  Examine the specific item (indicated by &1) to ensure that it is set up correctly. Check if the breakdown by the characteristic (indicated by &2) is necessary and if it aligns with the default settings.
  
  
  
  Adjust Defaults:
  
  If the default value for the characteristic (indicated by &3) is not appropriate, consider changing it to a value that is allowed for the breakdown type. This may involve updating master data or configuration settings.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on the breakdown structure and default settings relevant to your version of SAP.
  
  
  
  Testing:
  
  After making changes, perform tests to ensure that the error no longer occurs and that the item processes correctly.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like OKB9 (for cost element settings) or KOB1 (for displaying actual line items) to investigate further.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that you have the necessary authorizations to make changes to configuration settings or master data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the relevant module.