How To Fix UCFE254 - Item &1 has no breakdown by &2

SAP Error Message - Details

• Message type: E = Error

• Message class: UCFE - Messages for Data Entry Layouts

• Message number: 254

• Message text: Item &1 has no breakdown by &2

What causes this issue?

Item &V1& is not ready for input because it has no breakdown by
characteristic &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCFE254 - Item &1 has no breakdown by &2 ?

  The SAP error message UCFE254 indicates that there is no breakdown available for a specific item in the context of a certain category or dimension. This error typically arises in the context of reporting or analysis, particularly when dealing with financial data or cost center accounting.
  Cause:
  The error message UCFE254 ("Item &1 has no breakdown by &2") usually occurs due to one of the following reasons:
  
  
  Missing Data: The item specified does not have any associated breakdown data for the specified category (e.g., cost center, profit center, etc.). This can happen if the data has not been entered or if it has been deleted.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that do not allow for the breakdown of the specified item by the given category.
  
  
  Data Selection Criteria: The selection criteria used in the report or analysis may not match the available data, leading to the absence of breakdown information.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view the breakdown data for the specified item.
  
  
  Solution:
  To resolve the UCFE254 error, you can take the following steps:
  
  
  Check Data Availability: Verify that the item (e.g., cost element, account) has been properly set up and that there is data available for the specified breakdown category. You can do this by checking the relevant master data or transaction data.
  
  
  Review Configuration: Ensure that the configuration settings in the SAP system allow for the breakdown of the item by the specified category. This may involve checking settings in the controlling (CO) module or financial accounting (FI) module.
  
  
  Adjust Selection Criteria: If you are running a report, review the selection criteria to ensure they are correct and that they match the available data. You may need to adjust the filters or parameters used in the report.
  
  
  Check Authorizations: Ensure that the user has the necessary authorizations to access the breakdown data. This may involve checking user roles and permissions in the SAP system.
  
  
  Consult Documentation: If the issue persists, consult SAP documentation or reach out to your SAP support team for further assistance. They may provide insights specific to your organization's configuration and data setup.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may want to look into transaction codes like KSB1 (for cost center reports) or S_ALR_87013611 (for financial reports) to analyze the data further.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the UCFE254 error and implement a suitable solution.