How To Fix UCF8060 - Document &1 requires approval and cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: UCF8 - Messages for Manual Journal Entry

• Message number: 060

• Message text: Document &1 requires approval and cannot be deleted

What causes this issue?

The document cannot be deleted because it belongs to an approval
process.

System Response

The operation will be terminated.

How to fix this error?

Documents requiring approval can be processed only within the approval
process. The document needs to be approved or rejected.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UCF8060 - Document &1 requires approval and cannot be deleted ?

  The SAP error message UCF8060 indicates that a document (identified by &1) requires approval and cannot be deleted. This typically occurs in scenarios where document management or workflow processes are in place, and the document is in a state that requires approval before any further actions, including deletion, can be performed.
  Cause:
  
  Approval Workflow: The document is part of an approval workflow, and it has not yet been approved or has been rejected.
  Document Status: The document may be in a status that prohibits deletion, such as "Pending Approval" or "Under Review."
  Authorization Issues: The user may not have the necessary permissions to delete documents that are pending approval.
  
  Solution:
  
  Check Document Status: Review the status of the document in the system. If it is pending approval, you may need to either approve it or wait for it to be approved before attempting to delete it.
  Complete the Approval Process: If you have the necessary permissions, complete the approval process for the document. This may involve reviewing the document and either approving or rejecting it.
  Consult with Workflow Administrator: If you are unsure about the approval process or if you believe the document should not require approval, consult with your SAP workflow administrator or the person responsible for document management in your organization.
  Permissions Review: Ensure that you have the appropriate permissions to delete documents. If not, you may need to request additional access from your SAP security team.
  Use Alternative Actions: If deletion is not possible, consider whether you can archive or deactivate the document instead, depending on your organization's policies.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional context or solutions for this error message.
  Documentation: Review SAP documentation related to document management and approval workflows to understand the processes involved.
  Transaction Codes: Familiarize yourself with transaction codes related to document management (e.g., CV01N for creating documents, CV02N for changing documents) to navigate the system effectively.
  
  If the issue persists after following these steps, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.