How To Fix SWR104 - You do not have authorization to set the process status to &1

SAP Error Message - Details

• Message type: E = Error

• Message class: SWR - Business Workflow: WAPI Interfaces

• Message number: 104

• Message text: You do not have authorization to set the process status to &1

What causes this issue?

You want to set the work item to process status &V1&, but do not have
the authorization required.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE NA_WF-ADMINISTRATOR OBJECT DOKU ID TX

Procedure for System Administrators

You need authorization for the authorization object <AB>S_WF_WI</> with
the following field values:
The work item type must correspond to the type of the work item
The task class must correspond to the task class of the task underlying
the work item
You require one of the following activities, depending on the status to
which you want to set the work item:
Process status,,Activity
<AB>closed.completed</>,,13
<AB>open.notrunning</>,,14
<AB>closed.abnormalCompleted</>,,15
<AB>open.running</>,,16

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SWR104 - You do not have authorization to set the process status to &1 ?

  The SAP error message SWR104, which states "You do not have authorization to set the process status to &1," typically occurs when a user attempts to change the status of a workflow process but lacks the necessary authorizations to perform that action.
  Cause:
  The primary cause of this error is insufficient authorization in the user's role or profile to change the status of the workflow. This can happen due to:
  
  Missing Authorization Objects: The user may not have the required authorization objects assigned to their user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for workflow management.
  Workflow Configuration: The workflow itself may have specific authorization checks that the user does not meet.
  
  Solution:
  To resolve the SWR104 error, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see which authorization checks failed. This will provide insight into what specific authorizations are missing.
  Review the user's roles and profiles in transaction SU01 or PFCG to ensure they have the necessary permissions.
  
  
  
  Assign Missing Authorizations:
  
  If you identify missing authorizations, you may need to work with your SAP security team to add the required authorization objects to the user's role.
  Common authorization objects related to workflow include S_WFAR_OBJ (Workflow Authorization) and S_WFAR_ACT (Workflow Activity Authorization).
  
  
  
  Review Workflow Configuration:
  
  Check the workflow configuration to ensure that the user is allowed to change the status. This may involve reviewing the workflow definition and any associated authorization checks.
  
  
  
  Testing:
  
  After making changes to the user's authorizations or roles, have the user log out and log back in, then attempt to perform the action again to see if the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for workflows in SAP. You can find documentation on these objects in the SAP Help Portal or through transaction SU21.
  Workflow Administration: Understanding how workflows are managed in SAP can help in troubleshooting. You can use transaction SWI1 to monitor workflow instances and SWI2_FREQ for recurring workflows.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to workflow authorizations or the SWR104 error.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP Basis or security team for further assistance.