How To Fix SWN_UWL032 - User &1 is not permitted to access work items belonging to user &2

SAP Error Message - Details

• Message type: E = Error

• Message class: SWN_UWL - Notifications for UWL: Messages

• Message number: 032

• Message text: User &1 is not permitted to access work items belonging to user &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWN_UWL032 - User &1 is not permitted to access work items belonging to user &2 ?

  The SAP error message SWN_UWL032 indicates that a user (User &1) is trying to access work items that belong to another user (User &2) but does not have the necessary permissions to do so. This typically occurs in the context of the SAP Workflow and Universal Worklist (UWL) where users are expected to manage their own work items.
  Cause:
  
  Authorization Issues: The primary cause of this error is that the user does not have the required authorizations to access the work items of another user. This can happen if the authorization objects related to workflow or UWL are not properly configured.
  Work Item Ownership: Work items in SAP are often tied to specific users. If a user tries to access work items that are not assigned to them, they will encounter this error.
  Role Configuration: The roles assigned to the user may not include the necessary permissions to view or manage work items of other users.
  
  Solution:
  
  
  Check Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to check for missing authorizations. This will show you which authorization checks failed.
  Ensure that the user has the necessary roles and authorizations to access the work items. This may involve adding specific authorization objects related to workflow (e.g., S_WFAR_OBJ, S_WFAR_ACT).
  
  
  
  Role Assignment:
  
  Review the roles assigned to User &1 and ensure that they include permissions for accessing the work items of User &2 if that is intended.
  If the user should have access to other users' work items, consider adjusting the role configuration accordingly.
  
  
  
  Workflow Configuration:
  
  Check the workflow configuration to ensure that the work items are correctly assigned and that the intended users have the right access.
  If necessary, consult with your SAP Basis or Security team to ensure that the workflow settings align with your organization's policies.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, test the access again to confirm that the issue is resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for workflows, such as S_WFAR_OBJ (Workflow: Authorization for Workflow Object) and S_WFAR_ACT (Workflow: Authorization for Workflow Activity).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to UWL and workflow authorizations.
  Documentation: Review SAP documentation on UWL and workflow management for best practices on user access and authorization management.
  
  If the problem persists after checking the above points, it may be beneficial to engage with SAP support for further assistance.