How To Fix SWF_RUN626 - Work item &1 not found in SWP_SUSPEN

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_RUN - Workflow Runtime System

• Message number: 626

• Message text: Work item &1 not found in SWP_SUSPEN

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_RUN626 - Work item &1 not found in SWP_SUSPEN ?

  The SAP error message SWF_RUN626 indicates that a work item (specifically, a work item with the ID &1) could not be found in the suspended work items table (SWP_SUSPEN). This error typically occurs in the context of workflow processing in SAP, where the system is trying to access a work item that has been suspended but cannot locate it.
  Causes:
  
  Work Item Deletion: The work item may have been deleted or completed before the system attempted to access it.
  Database Issues: There could be issues with the database that prevent the system from retrieving the work item.
  Workflow Configuration: There may be a misconfiguration in the workflow that leads to the system looking for a non-existent work item.
  Transport Issues: If the workflow was transported from one system to another, there might be inconsistencies in the work item data.
  System Errors: General system errors or inconsistencies in the workflow runtime environment.
  
  Solutions:
  
  Check Work Item Status: Verify the status of the work item in the workflow log. If it has been completed or deleted, you may need to adjust your workflow logic to handle such cases.
  Database Consistency Check: Perform a consistency check on the database to ensure that all necessary entries are present and that there are no corruption issues.
  Review Workflow Configuration: Check the workflow configuration to ensure that it is set up correctly and that all necessary steps and conditions are defined properly.
  Recreate Work Item: If possible, try to recreate the work item or the workflow instance to see if the issue persists.
  Check Transport Logs: If the workflow was recently transported, review the transport logs for any errors or warnings that might indicate issues with the transport.
  SAP Notes: Search for relevant SAP Notes that might address this specific error. SAP frequently releases notes that provide fixes or workarounds for known issues.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview) to investigate work items and their statuses.
  Workflow Logs: Use transaction SWI6 to view workflow logs and analyze the execution path of the workflow to identify where the issue might have occurred.
  SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP Support for assistance, providing them with detailed information about the error and the context in which it occurred.
  
  By following these steps, you should be able to diagnose and potentially resolve the SWF_RUN626 error in your SAP system.