How To Fix SWF_RUN625 - Work item started following error (new status &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_RUN - Workflow Runtime System

• Message number: 625

• Message text: Work item started following error (new status &1)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_RUN625 - Work item started following error (new status &1) ?

  The SAP error message SWF_RUN625 indicates that a work item has been started but encountered an error, leading to a new status being assigned to it. This message is typically associated with workflow processes in SAP, where a work item (a task or activity) cannot be processed as expected.
  Cause:
  The error can be caused by various issues, including but not limited to:
  
  Technical Errors: Issues in the underlying code or configuration of the workflow.
  Missing Data: Required data for the work item is missing or incorrect.
  Authorization Issues: The user executing the work item may not have the necessary permissions.
  System Configuration: Incorrect settings in the workflow configuration or related business processes.
  Runtime Errors: Errors occurring during the execution of the workflow, such as exceptions in the ABAP code.
  
  Solution:
  To resolve the SWF_RUN625 error, you can follow these steps:
  
  
  Check Workflow Logs: Use transaction code SWI1 (Work Item Selection) or SWI2_DIAG to analyze the workflow logs. Look for detailed error messages that can provide insights into what went wrong.
  
  
  Review Work Item Details: Check the details of the work item to identify any missing or incorrect data. You can do this by using transaction code SWI1.
  
  
  Check Authorization: Ensure that the user has the necessary authorizations to execute the work item. You can use transaction SU53 to analyze authorization issues.
  
  
  Debugging: If you have access to the development environment, you can debug the workflow to identify the exact point of failure. Use transaction SWF_DEBUG to start debugging the workflow.
  
  
  Consult Documentation: Review the documentation for the specific workflow to ensure that all required configurations and data are in place.
  
  
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SWI1: Work Item Selection
  SWI2_DIAG: Workflow Diagnosis
  SWF_DEBUG: Workflow Debugging
  SU53: Authorization Check
  
  
  
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address known issues related to this error message.
  
  
  Workflow Configuration: Familiarize yourself with the workflow configuration settings in transaction SWDD (Workflow Builder) to ensure everything is set up correctly.
  
  
  By following these steps, you should be able to diagnose and resolve the SWF_RUN625 error effectively.