How To Fix SWF_POWL_UI013 - Substitution canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_POWL_UI - Business Workflow: Worklist in POWL

• Message number: 013

• Message text: Substitution canceled

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_POWL_UI013 - Substitution canceled ?

  The SAP error message SWF_POWL_UI013, which states "Substitution canceled," typically occurs in the context of the SAP Workflow system when a user attempts to perform a substitution for workflow tasks, but the substitution process is not completed successfully. This can happen for various reasons, and understanding the cause and finding a solution can help resolve the issue.
  Causes:
  
  User Authorization Issues: The user attempting to set up the substitution may not have the necessary authorizations to do so.
  Invalid Dates: The start and end dates for the substitution may not be valid or may overlap with existing substitutions.
  System Configuration: There may be issues with the configuration of the workflow or the substitution settings in the system.
  Technical Errors: There could be underlying technical issues, such as database problems or system inconsistencies.
  
  Solutions:
  
  Check Authorizations: Ensure that the user has the necessary authorizations to create and manage substitutions. This can be done by reviewing the user's roles and permissions in the SAP system.
  Validate Dates: Review the start and end dates for the substitution. Make sure they are correctly set and do not conflict with other existing substitutions.
  Review Workflow Configuration: Check the configuration settings for the workflow and substitution in the SAP system. Ensure that everything is set up correctly according to the organization's policies.
  Check for Technical Issues: Look for any technical errors in the system logs (transaction SLG1) that might provide more information about the failure. If necessary, consult with your SAP Basis team to investigate any underlying system issues.
  Recreate the Substitution: If the issue persists, try deleting the existing substitution and recreating it from scratch to see if that resolves the problem.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SWF_WORKITEM, SWF_SUBSTITUTION, or SWF_WI to manage and monitor workflow items and substitutions.
  SAP Notes: Check for any relevant SAP Notes that may address known issues related to this error message. You can search for notes in the SAP Support Portal.
  Documentation: Refer to the official SAP documentation for workflows and substitutions for more detailed guidance on configuration and troubleshooting.
  
  If the problem continues after trying these solutions, it may be beneficial to reach out to SAP support or your internal SAP support team for further assistance.