How To Fix SWF_GP_RUN021 - No chief position for user in process role &1

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_GP_RUN - Guided Procedures Runtime

• Message number: 021

• Message text: No chief position for user in process role &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_GP_RUN021 - No chief position for user in process role &1 ?

  The SAP error message SWF_GP_RUN021 indicates that there is no chief position assigned for a user in the specified process role. This error typically occurs in the context of workflow processes, particularly in the SAP Business Workflow or SAP HCM (Human Capital Management) modules.
  Cause:
  The error arises when the system attempts to determine the chief position for a user who is assigned a specific role in a workflow process, but it cannot find a valid chief position. This can happen due to several reasons:
  
  Missing Chief Position Assignment: The user may not have a chief position assigned in the organizational structure.
  Incorrect Role Configuration: The process role may not be correctly configured to link to the user's chief position.
  Organizational Structure Issues: There may be issues with the organizational structure data, such as missing or incorrect entries in the infotypes related to positions and organizational units.
  User Data Issues: The user master data may not be complete or may have inconsistencies.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check User Master Data:
  
  Go to transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Check the user’s organizational assignment (Infotype 0001) to ensure that they have a valid position and that the chief position is correctly assigned.
  
  
  
  Verify Chief Position Assignment:
  
  Ensure that the user has a chief position assigned in the organizational structure. This can be checked in the Organizational Management (OM) module.
  Use transaction code PPOME to view the organizational structure and verify the chief position for the user.
  
  
  
  Check Process Role Configuration:
  
  Review the configuration of the workflow process role to ensure it is set up correctly to reference the chief position.
  Use transaction code SWDD to access the workflow definition and check the role assignments.
  
  
  
  Organizational Structure Consistency:
  
  Ensure that the organizational structure is consistent and that there are no missing or incorrect entries in the relevant infotypes (e.g., Infotype 1000 for Object, Infotype 1001 for Relationships).
  
  
  
  Testing:
  
  After making the necessary changes, test the workflow again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  PA20 / PA30: Display/Maintain HR Master Data
  PPOME: Display Organizational Structure
  SWDD: Workflow Builder
  
  
  Infotypes:
  
  0001: Organizational Assignment
  1000: Object
  1001: Relationships
  
  
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP Basis or HR team for further investigation, as there may be deeper configuration or data integrity issues at play.