How To Fix SWF_ADMIN002 - will be deleted permanently. Yes = Continue / No = Display list

SAP Error Message - Details

• Message type: E = Error

• Message class: SWF_ADMIN - Workflow: Administration

• Message number: 002

• Message text: will be deleted permanently. Yes = Continue / No = Display list

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWF_ADMIN002 - will be deleted permanently. Yes = Continue / No = Display list ?

  The SAP error message SWF_ADMIN002 typically relates to issues in the SAP Workflow system, particularly when dealing with workflow instances or tasks that are being deleted. The message indicates that a specific workflow instance or task is about to be permanently deleted, and it prompts the user to confirm whether they want to proceed with the deletion.
  Cause:
  
  Workflow Cleanup: This message often appears during a cleanup process where old or completed workflow instances are being removed from the system to free up resources.
  Manual Deletion: It can also occur when a user manually attempts to delete a workflow instance or task from the workflow administration tools.
  System Maintenance: The message may be part of regular system maintenance activities where obsolete or unnecessary workflow data is being purged.
  
  Solution:
  
  Confirm Deletion: If you are sure that the workflow instance or task is no longer needed, you can choose "Yes" to proceed with the deletion. This action will permanently remove the instance from the system.
  Review Before Deletion: If you are unsure about the implications of deleting the workflow instance, select "No" to display the list of workflow instances. This allows you to review the details and make an informed decision.
  Check Dependencies: Before deleting, ensure that the workflow instance is not linked to any ongoing processes or critical business functions.
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or Workflow administrator for guidance on the implications of deleting specific workflow instances.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Selection - Frequency) to view and manage workflow instances.
  Workflow Administration: The SWF_ADMIN transaction is used for workflow administration, where you can monitor and manage workflow instances.
  System Performance: Regularly cleaning up old workflow instances can help improve system performance and reduce database size.
  Backup: Always ensure that you have appropriate backups or archiving strategies in place before performing deletions, especially in production environments.
  
  If you encounter this message frequently or if it is causing issues, it may be worth investigating the underlying reasons for the accumulation of workflow instances and addressing any potential workflow design or execution problems.