How To Fix SWB_TODO_CHECKS218 - Status contains undefined function key function

SAP Error Message - Details

• Message type: E = Error

• Message class: SWB_TODO_CHECKS - Error Messages for Tool During Todo Checks

• Message number: 218

• Message text: Status contains undefined function key function

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Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message SWB_TODO_CHECKS218 - Status contains undefined function key function ?

  The SAP error message "SWB_TODO_CHECKS218 Status contains undefined function key function" typically occurs in the context of workflow management within SAP systems. This error indicates that there is a problem with the function key defined in the workflow status, which is not recognized or is undefined.
  Cause:
  
  Undefined Function Key: The function key referenced in the workflow status is not defined in the system. This could happen if the function key was deleted or if there is a mismatch in the configuration.
  Configuration Issues: There may be issues in the workflow configuration or the way the workflow is set up, leading to references to non-existent function keys.
  Transport Issues: If the workflow was transported from one system to another, there might be missing dependencies or configurations that were not transported correctly.
  
  Solution:
  
  
  Check Function Key Definition:
  
  Go to the transaction code SWF_WORKFLOW or SWB_WI to check the workflow definition.
  Verify that the function key mentioned in the error message is defined in the system. If it is missing, you may need to recreate it or adjust the workflow to use a valid function key.
  
  
  
  Review Workflow Configuration:
  
  Check the workflow configuration for any inconsistencies. Ensure that all function keys used in the workflow are correctly defined and active.
  If you have recently made changes to the workflow, consider reverting those changes to see if the error resolves.
  
  
  
  Transport Management:
  
  If the issue arose after a transport, check the transport logs to ensure that all necessary objects were transported correctly.
  You may need to manually adjust the workflow in the target system to match the source system.
  
  
  
  Debugging:
  
  If the above steps do not resolve the issue, you may need to debug the workflow to identify where the undefined function key is being referenced. Use transaction SWI1 to analyze the workflow instance and see the details of the error.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or community forums for any known issues related to the specific version of SAP you are using. There may be patches or notes available that address this issue.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWB_WI: Workflow Builder
  SWF_WORKFLOW: Workflow Administration
  SWI1: Work Item Selection
  
  
  SAP Notes: Check SAP Notes for any specific notes related to workflow errors and function keys.
  SAP Community: Engage with the SAP Community for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify and resolve the issue related to the "undefined function key" error in your SAP workflow.