How To Fix /SRMSMC/S3Q_EXT031 - You are not authorized to access the data of contact person &1

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/S3Q_EXT -

• Message number: 031

• Message text: You are not authorized to access the data of contact person &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SRMSMC/S3Q_EXT031 - You are not authorized to access the data of contact person &1 ?

  The SAP error message /SRMSMC/S3Q_EXT031 indicates that a user is not authorized to access the data of a specific contact person identified by &1. This error typically arises in the context of SAP Supplier Relationship Management (SRM) or similar modules where user roles and authorizations are critical for data access.
  Cause:
  
  Authorization Issues: The user does not have the necessary authorizations to view or manipulate the data of the specified contact person. This could be due to missing roles or permissions in the user's profile.
  Role Configuration: The roles assigned to the user may not include access to the specific data or transaction related to the contact person.
  Data Ownership: The contact person may be associated with a specific organizational unit or business partner that the user is not authorized to access.
  
  Solution:
  
  
  Check User Roles:
  
  Go to transaction SU01 (User Maintenance) and check the roles assigned to the user experiencing the issue.
  Ensure that the user has the necessary roles that include access to the relevant data.
  
  
  
  Review Authorization Objects:
  
  Use transaction SU53 immediately after the error occurs to check the authorization check that failed. This will provide insight into which specific authorization object is missing.
  Common authorization objects related to SRM include S_BUPA_RLT (Business Partner Relationship) and S_BUPA_DTA (Business Partner Data).
  
  
  
  Adjust Authorizations:
  
  If the necessary authorizations are missing, work with your SAP security team to adjust the user's roles or create new roles that include the required authorizations.
  Ensure that the roles are properly configured to allow access to the contact person data.
  
  
  
  Check Organizational Structure:
  
  Verify if the contact person belongs to a specific organizational unit that the user is not authorized to access. If so, consider adjusting the user's organizational assignments.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on authorization issues in SRM.
  Documentation: Review SAP documentation on user roles and authorizations, particularly in the context of SRM, to understand how to properly configure access.
  Support: If the issue persists after checking roles and authorizations, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the error message /SRMSMC/S3Q_EXT031.