How To Fix /SRMSMC/INTEGRATION136 - Too many duplicates detected; vendor &1 will not be created

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/INTEGRATION -

• Message number: 136

• Message text: Too many duplicates detected; vendor &1 will not be created

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SRMSMC/INTEGRATION136 - Too many duplicates detected; vendor &1 will not be created ?

  The SAP error message /SRMSMC/INTEGRATION136 Too many duplicates detected; vendor &1 will not be created typically occurs in the context of the Supplier Relationship Management (SRM) module when there is an attempt to create a vendor that the system identifies as a duplicate of an existing vendor. This is part of SAP's data integrity checks to prevent the creation of multiple records for the same vendor.
  Cause:
  
  Duplicate Vendor Records: The system has detected that the vendor you are trying to create already exists in the database. This could be due to similar names, addresses, or other identifying information.
  Configuration Settings: The system may have specific settings that define what constitutes a duplicate vendor. If the new vendor's details match those of an existing vendor based on these criteria, the error will be triggered.
  Data Entry Errors: Sometimes, the data entered may inadvertently match existing records due to typos or similar naming conventions.
  
  Solution:
  
  Check Existing Vendors: Before creating a new vendor, search the vendor database to see if the vendor already exists. Use various search criteria (name, address, tax ID, etc.) to ensure thorough checking.
  Review Duplicate Check Settings: If you have access, review the duplicate check settings in the system. This may involve checking the configuration in the SRM system to understand the criteria used for identifying duplicates.
  Modify Vendor Data: If you find that the vendor already exists but needs to be updated, consider modifying the existing vendor record instead of creating a new one.
  Consult with IT or SAP Support: If you believe the error is incorrect or if you need to adjust the duplicate detection settings, consult with your IT department or SAP support for assistance.
  Use Transaction Codes: Utilize transaction codes like BP (Business Partner) to manage vendor records effectively and check for duplicates.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide updates on the duplicate detection logic.
  Documentation: Review the SAP SRM documentation for guidelines on vendor creation and management.
  Training: Ensure that users involved in vendor creation are trained on how to search for existing vendors and understand the importance of maintaining data integrity.
  
  By following these steps, you should be able to resolve the error and successfully manage vendor records in your SAP system.