How To Fix /SRMSMC/INTEGRATION138 - Supplier &1: several duplicates exist; upload supplier &2 from &3

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/INTEGRATION -

• Message number: 138

• Message text: Supplier &1: several duplicates exist; upload supplier &2 from &3

Self-Explanatory Message

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• What is the cause and solution for SAP error message /SRMSMC/INTEGRATION138 - Supplier &1: several duplicates exist; upload supplier &2 from &3 ?

  The SAP error message /SRMSMC/INTEGRATION138 indicates that there are multiple duplicate supplier records in the system. This error typically occurs during the integration process when trying to upload supplier data, and it signifies that the system has found more than one existing supplier record that matches the criteria for the supplier being uploaded.
  Cause:
  
  Duplicate Supplier Records: The primary cause of this error is that there are multiple supplier records in the SAP system that match the supplier being uploaded. This can happen due to:
  
  Manual entry errors where the same supplier is entered multiple times.
  Data migration issues where the same supplier data is imported more than once.
  Inconsistent data formats or identifiers that lead to misidentification of unique suppliers.
  
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Duplicates:
  
  Use transaction codes like BP (Business Partner) or MK03 (Display Vendor) to search for existing supplier records that match the supplier being uploaded.
  Check the supplier's unique identifiers (like Supplier ID, Tax ID, etc.) to identify duplicates.
  
  
  
  Consolidate Records:
  
  If duplicates are found, determine which record is the correct or most complete one.
  Merge or consolidate the duplicate records into a single supplier record if necessary. This may involve transferring any relevant data from the duplicate records to the primary record.
  
  
  
  Correct Data:
  
  If the duplicates are due to data entry errors, correct the data to ensure that each supplier has a unique identifier.
  Ensure that the data being uploaded does not conflict with existing records.
  
  
  
  Re-upload:
  
  After resolving the duplicates, attempt to re-upload the supplier data again.
  
  
  
  Prevent Future Duplicates:
  
  Implement validation checks during data entry or integration processes to prevent duplicates from being created in the future.
  Consider using unique constraints on supplier identifiers in the database.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP for managing business partners and MK01/MK02 for creating and changing vendor records.
  Data Quality Management: Regularly audit supplier data to ensure accuracy and completeness, which can help prevent issues related to duplicates.
  Integration Tools: If using integration tools (like SAP PI/PO or SAP Cloud Platform Integration), ensure that the mapping and transformation logic is correctly set up to handle duplicates.
  
  By following these steps, you should be able to resolve the error and ensure that your supplier data is accurate and free of duplicates.