How To Fix /SRMSMC/EXT_UM025 - Employee was deleted; editing currently not possible (pending approval)

SAP Error Message - Details

• Message type: E = Error

• Message class: /SRMSMC/EXT_UM -

• Message number: 025

• Message text: Employee was deleted; editing currently not possible (pending approval)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SRMSMC/EXT_UM025 - Employee was deleted; editing currently not possible (pending approval) ?

  The SAP error message /SRMSMC/EXT_UM025 Employee was deleted; editing currently not possible (pending approval) typically occurs in the context of SAP Supplier Relationship Management (SRM) or similar modules where employee data is managed. This error indicates that the employee record you are trying to edit has been marked for deletion and is currently pending approval. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Pending Deletion: The employee record has been flagged for deletion, which means that it is in a state where it cannot be modified until the deletion process is completed or canceled.
  Approval Workflow: The deletion of the employee record may be subject to an approval workflow, meaning that it cannot be finalized until the necessary approvals are obtained.
  Data Integrity: The system is designed to prevent changes to records that are in a transitional state to maintain data integrity.
  
  Solution:
  
  Check Approval Status: Verify if the deletion request for the employee record is still pending approval. You may need to check the workflow status in the SAP system.
  Contact Workflow Administrator: If you have the necessary permissions, contact the workflow administrator or the person responsible for managing the approval process to expedite the approval or cancellation of the deletion request.
  Cancel Deletion Request: If the deletion is no longer necessary, you may need to cancel the deletion request. This typically requires access to the relevant transaction codes or administrative rights.
  Review User Permissions: Ensure that you have the appropriate permissions to edit employee records. If not, you may need to request access from your SAP administrator.
  Consult Documentation: Refer to the SAP documentation or help resources for specific instructions on handling employee records and deletion processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PPOME (for organizational management) or PA30 (for personnel administration) to manage employee records.
  Workflow Monitoring: Use transaction codes like SWI1 to monitor workflow instances and check the status of pending approvals.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  User Roles: Ensure that your user role has the necessary authorizations to perform actions related to employee records.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide further assistance based on your specific system configuration and business processes.