How To Fix /SPE/INBVAL026 - Material quantity in ASN different from ordered quantity in the PO

SAP Error Message - Details

• Message type: E = Error

• Message class: /SPE/INBVAL -

• Message number: 026

• Message text: Material quantity in ASN different from ordered quantity in the PO

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SPE/INBVAL026 - Material quantity in ASN different from ordered quantity in the PO ?

  The SAP error message /SPE/INBVAL026 indicates that there is a discrepancy between the quantity of material specified in the Advanced Shipping Notification (ASN) and the quantity that was ordered in the Purchase Order (PO). This error typically arises during the inbound delivery process when the system checks the ASN against the PO.
  Cause:
  
  
  Quantity Mismatch: The most common cause is that the quantity in the ASN does not match the quantity specified in the PO. This could happen due to:
  
  Errors in the ASN creation process.
  Changes in the order quantity after the ASN was created.
  Partial shipments where the ASN reflects a different quantity than what was ordered.
  
  
  
  Incorrect ASN Data: The ASN may have been created with incorrect data, either manually or through an automated process.
  
  
  System Configuration: There may be settings in the system that enforce strict checks on quantity discrepancies, leading to this error.
  
  
  Solution:
  
  
  Verify ASN and PO: Check both the ASN and the PO to confirm the quantities. Ensure that the ASN reflects the correct quantity that was ordered.
  
  
  Adjust ASN: If the ASN is incorrect, it may need to be adjusted or recreated to match the ordered quantity in the PO.
  
  
  Update PO: If the PO needs to be updated to reflect a change in the order quantity, make the necessary adjustments in the PO.
  
  
  Check for Partial Deliveries: If the delivery is partial, ensure that the ASN is created correctly to reflect the partial quantity and that the PO allows for partial deliveries.
  
  
  Consult with Suppliers: If the discrepancy is due to supplier error, communicate with the supplier to resolve the issue.
  
  
  System Configuration Review: If this error occurs frequently, review the system configuration related to inbound deliveries and ASN processing to ensure it aligns with business processes.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like VL32N (Change Inbound Delivery) or ME23N (Display Purchase Order) to review and modify the relevant documents.
  Documentation: Refer to SAP documentation or help files for detailed information on handling ASNs and POs.
  User Exits and BAdIs: If custom logic is implemented, check for any user exits or BAdIs that might affect ASN processing.
  SAP Notes: Look for relevant SAP Notes that might address known issues or provide additional guidance on this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.