How To Fix SO398 - You do not have authorization for this function in the folder selected

SAP Error Message - Details

• Message type: E = Error

• Message class: SO - SAPoffice: message texts

• Message number: 398

• Message text: You do not have authorization for this function in the folder selected

What causes this issue?

You are not authorized to execute the function in the folder selected.

How to fix this error?

Select a different folder or contact your system administrator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SO398 - You do not have authorization for this function in the folder selected ?

  The SAP error message SO398, which states "You do not have authorization for this function in the folder selected," typically occurs when a user attempts to access a specific function or folder in the SAP system for which they do not have the necessary authorizations. This can happen in various contexts, such as accessing documents in SAP ArchiveLink, using the SAP Business Workplace, or working with other document management functionalities.
  Cause:
  
  Missing Authorizations: The user does not have the required authorization objects assigned to their user profile to access the specific folder or function.
  Folder Permissions: The folder itself may have specific permissions set that restrict access to certain users or roles.
  Role Configuration: The roles assigned to the user may not include the necessary authorizations for the actions they are trying to perform.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction SU01 to view the user’s profile and check the assigned roles.
  
  
  
  Review Role Assignments:
  
  If you have the necessary permissions, review the roles assigned to the user in transaction PFCG. Ensure that the roles include the necessary authorization objects for the functions being accessed.
  
  
  
  Modify Authorizations:
  
  If you have access to change roles, you may need to add the missing authorization objects to the relevant roles. This typically requires the assistance of a security administrator or someone with the appropriate authorization to modify roles.
  
  
  
  Folder Permissions:
  
  Check the permissions set on the specific folder in question. This can often be done through the document management system or ArchiveLink settings. Ensure that the user or their role has the necessary access rights.
  
  
  
  Consult with Security Team:
  
  If you are unable to resolve the issue, it may be necessary to consult with your SAP security team or administrator. They can provide assistance in diagnosing the issue and making the necessary changes to user roles or folder permissions.
  
  
  
  Related Information:
  
  Authorization Objects: Common authorization objects related to document management in SAP include S_DATASET, S_USER_AUTH, and others depending on the specific function being accessed.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 (User Maintenance), PFCG (Role Maintenance), and SU53 (Authorization Check).
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations.
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the SO398 error message.