How To Fix SO354 - A shared distribution list cannot contain a private distribution list

SAP Error Message - Details

• Message type: E = Error

• Message class: SO - SAPoffice: message texts

• Message number: 354

• Message text: A shared distribution list cannot contain a private distribution list

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SO354 - A shared distribution list cannot contain a private distribution list ?

  The SAP error message SO354 indicates that there is an issue with the configuration of distribution lists in the SAP system. Specifically, it states that a shared distribution list cannot contain a private distribution list. Here’s a breakdown of the cause, solution, and related information for this error:
  Cause:
  
  Distribution List Types: In SAP, distribution lists can be categorized as either shared or private. A shared distribution list is accessible to multiple users, while a private distribution list is restricted to a single user.
  Configuration Error: The error occurs when a shared distribution list is incorrectly configured to include a private distribution list as one of its members. This is not allowed because it violates the access control principles of SAP.
  
  Solution:
  To resolve the SO354 error, you can follow these steps:
  
  
  Review the Distribution List:
  
  Go to the transaction code for managing distribution lists (e.g., SO10 for text management).
  Identify the shared distribution list that is causing the error.
  
  
  
  Check Members:
  
  Examine the members of the shared distribution list. Look for any private distribution lists included in it.
  
  
  
  Remove Private Distribution Lists:
  
  If you find any private distribution lists within the shared list, remove them. You can do this by editing the shared distribution list and deleting the private entries.
  
  
  
  Recreate if Necessary:
  
  If you need to keep the private distribution list, consider creating a new shared distribution list that includes only the necessary users or groups, without including any private lists.
  
  
  
  Test the Configuration:
  
  After making the changes, test the distribution list to ensure that it works as expected without triggering the error.
  
  
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for more details on managing distribution lists and understanding the differences between shared and private lists.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to access and manage distribution lists.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates related to this error message.
  
  By following these steps, you should be able to resolve the SO354 error and properly configure your distribution lists in SAP.