How To Fix SO256 - No create authorization for client folders

SAP Error Message - Details

• Message type: E = Error

• Message class: SO - SAPoffice: message texts

• Message number: 256

• Message text: No create authorization for client folders

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SO256 - No create authorization for client folders ?

  The SAP error message SO256, which states "No create authorization for client folders," typically occurs when a user attempts to create or modify client folders in the SAP system but lacks the necessary authorization. This can happen in various SAP modules, particularly in the SAP ArchiveLink or Document Management System (DMS) contexts.
  Cause:
  The primary cause of this error is insufficient authorization for the user role attempting to create or modify client folders. This can be due to:
  
  Missing Authorization Object: The user does not have the required authorization object assigned to their role.
  Role Configuration: The user's role may not be configured correctly to allow folder creation.
  Client-Specific Settings: The settings for the specific client may restrict folder creation.
  
  Solution:
  To resolve the SO256 error, follow these steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to check the authorization check that failed. This will provide insight into which specific authorization is missing.
  
  
  
  Review Authorization Objects:
  
  The relevant authorization objects for creating client folders typically include:
  
  S_DOKU_AUTH (Document Management Authorization)
  S_DOKU_CLI (Client Folder Authorization)
  
  
  Ensure that the user has the necessary permissions for these objects.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, you may need to modify their roles or assign a new role that includes the required authorizations.
  Use transaction code PFCG to manage roles and authorizations.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles or authorizations, contact your SAP security team or administrator to request the required access.
  
  
  
  Testing:
  
  After making changes, have the user log out and log back in to ensure that the new authorizations take effect. Then, attempt to create the client folder again.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation for detailed information on authorization objects and their configurations.
  SAP Notes: Check SAP Notes for any known issues or updates related to the SO256 error.
  Transaction Codes:
  
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  SU01: User Maintenance
  
  
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the SO256 error in SAP.