How To Fix SIPT622 - In &2 days: Description of material &1 can no longer be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: SIPT - SIPT: Digital Signature Portugal

• Message number: 622

• Message text: In &2 days: Description of material &1 can no longer be changed

What causes this issue?

The material description must not be changed in Portuguese or in the
logon language if the material has been used in documents that have been
posted with a Portuguese digital signature (in a Portuguese company code
or in a Portuguese organizational unit of a foreign company code).
This restriction takes effect 90 days after a document with a Portuguese
digital signature has been posted and applies to all changes, including
the correction of descriptions containing errors.
When a user tries to change the description of a material after the 90
days have expired, the system proceeds as follows:
The system checks if the material description exists in Portuguese. If
this is the case, the system blocks changes to the Portuguese
description.
If a Portuguese description does not exist, the system checks if a
description exists in the logon language. If this is the case, the
system blocks changes to the description in the logon language.
Note that missing descriptions can always be entered, regardless of the
logon language.

System Response

Since the 90 days have not expired yet, the system allows you to change
the description.
Note that until you run the report
<DS:RE.SIPT_MASTER_DATA_MIGRATION>Record Customers Used in Invoices
with Dig. Signature (PT)</> (<AB>SIPT_MASTER_DATA_MIGRATION</>), the
system blocks master data changes for all materials that might be used
in a document with a Portuguese digital signature (that is, materials
that are assigned to company codes for which documents with Portuguese
digital signatures can be created).
After you have run the report, master data changes are blocked only if
the material has been used in a document with a Portuguese digital
signature and the 90 days have expired.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SIPT622 - In &2 days: Description of material &1 can no longer be changed ?

  The SAP error message SIPT622 indicates that the description of a material (identified by &1) can no longer be changed after a certain period (in this case, &2 days). This typically occurs in the context of material master data management, where certain fields are locked for editing after a specified time frame to maintain data integrity and consistency.
  Cause:
  
  Time Restriction: The system is configured to prevent changes to the material description after a certain number of days have passed since the material was created or last modified. This is often a business rule to ensure that historical data remains unchanged.
  Status of Material: The material may be in a status that does not allow changes, such as being flagged for deletion or being part of a closed period in financial reporting.
  Authorization Issues: The user may not have the necessary permissions to make changes to the material description.
  
  Solution:
  
  Check Configuration: Review the configuration settings in the material master data management to understand the time restrictions in place. This can typically be found in the customizing settings under Material Management (MM).
  Change Time Frame: If the business process allows, consider adjusting the time frame for when material descriptions can be changed. This would require access to the configuration settings and possibly approval from relevant stakeholders.
  Use a Different Approach: If the description cannot be changed, consider creating a new material with the desired description or using alternative fields (like long text) to provide additional information.
  Authorization Check: Ensure that the user attempting to make the change has the necessary authorizations. If not, contact your SAP security administrator to request the appropriate permissions.
  Consult with Business Process Owners: If the restriction is in place for compliance or business reasons, consult with the relevant business process owners to understand the implications of changing the material description.
  
  Related Information:
  
  Material Master Data: Understanding how material master data is structured and managed in SAP can help in troubleshooting similar issues.
  SAP Notes and Documentation: Check SAP Notes for any known issues or additional guidance related to this error message.
  User Training: Ensure that users are trained on the policies regarding material master data changes to prevent confusion and errors.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.