How To Fix SIPT613 - VAT registration number of customer number &1 cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: SIPT - SIPT: Digital Signature Portugal

• Message number: 613

• Message text: VAT registration number of customer number &1 cannot be changed

What causes this issue?

If a customer number has been used in documents with a Portuguese
digital signature (in a Portuguese company code or in a Portuguese
organizational unit of a foreign company code), the VAT registration
number can be changed only if it was previously empty or it contained a
generic value. This restriction applies to all changes, including the
correction of errors.

System Response

The system prevents the change.
Note that until you run the report
<DS:RE.SIPT_MASTER_DATA_MIGRATION>Record Customers Used in Invoices
with Dig. Signature (PT)</> (<AB>SIPT_MASTER_DATA_MIGRATION</>), the
system blocks master data changes for <ZH>all customers </>that might be
used in a document with a Portuguese digital signature (that is,
customers that are assigned to company codes for which documents with
Portuguese digital signatures can be created).
After you have run the report, the situation described under
<LS>Diagnosis</> applies.

How to fix this error?

To use the VAT registration number that you entered, create a new
customer master record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SIPT613 - VAT registration number of customer number &1 cannot be changed ?

  The SAP error message SIPT613 indicates that there is an issue with changing the VAT registration number for a specific customer in the system. This error typically arises when there are restrictions or conditions that prevent the modification of the VAT registration number for that customer.
  Cause:
  
  Data Integrity: The VAT registration number is often linked to various transactions and documents. Changing it could lead to inconsistencies in financial reporting and compliance.
  Legal Restrictions: In some jurisdictions, once a VAT registration number is assigned to a customer, it cannot be changed due to legal requirements.
  System Configuration: The SAP system may have been configured to prevent changes to certain fields once they have been set, especially for customers with existing transactions.
  Open Transactions: If there are open invoices or transactions associated with the customer, the system may restrict changes to the VAT registration number.
  
  Solution:
  
  Check for Open Transactions: Ensure that there are no open invoices or transactions associated with the customer. If there are, you may need to clear or close these transactions before attempting to change the VAT registration number.
  Review Customer Data: Verify if the customer data is locked or if there are any specific settings in the customer master data that prevent changes to the VAT registration number.
  Consult Legal Requirements: If the VAT registration number is subject to legal restrictions, consult with your legal or compliance team to understand the implications of changing it.
  Use Transaction Codes: If you have the necessary authorizations, you can use transaction codes like XD02 (Change Customer) to attempt to make the change. Ensure you are following the correct procedures.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They can provide guidance based on your specific system configuration and version.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional context.
  Documentation: Review SAP documentation related to customer master data management and VAT handling to understand the implications of changing VAT registration numbers.
  User Authorizations: Ensure that you have the necessary authorizations to make changes to customer master data, as restrictions may be in place based on user roles.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.