How To Fix SIG523 - Release states cannot be edited (see long text)

SAP Error Message - Details

• Message type: E = Error

• Message class: SIG - Digital Signature

• Message number: 523

• Message text: Release states cannot be edited (see long text)

What causes this issue?

You want to display the release statuses for a signature strategy to
which more than eight individual signatures were assigned.
For these signature strategies, manual maintenance of the release
statuses and the signature sequence is no longer possible for technical
reasons. The system creates a release status when the signature sequence
is maintained. To achieve the release status, all individual signatures
assigned must be completed successfully.

System Response

The release status created by the system is not displayed.
Additional release statuses are not possible.

How to fix this error?

Maintain the signature sequence for the signature strategy to achieve
the release status created by the system.
For more constraints relating to the display and maintenance of
signature sequences and release statuses, see the long text for the
message that is displayed when you maintain the signature sequence.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SIG523 - Release states cannot be edited (see long text) ?

  The SAP error message SIG523, which states "Release states cannot be edited," typically occurs when you attempt to modify a release status in a document or transaction that is not allowed to be changed. This can happen in various contexts, such as when dealing with purchase orders, sales orders, or other documents that have a defined release strategy.
  Cause:
  
  Release Strategy: The document is currently in a release strategy that does not permit changes to its status. This is often the case when the document has already been approved or released.
  Authorization Issues: The user may not have the necessary authorizations to change the release status of the document.
  Document Status: The document may be in a status that is locked for editing, such as being in a completed or archived state.
  Configuration Settings: The system configuration may restrict changes to release statuses based on specific criteria or settings.
  
  Solution:
  
  Check Release Status: Review the current release status of the document. If it is already released, you may need to follow the appropriate process to revert or change the status, if allowed.
  Authorization Check: Ensure that you have the necessary authorizations to edit the release status. If not, contact your SAP security administrator to request the required permissions.
  Consult Documentation: Refer to the long text of the error message for specific guidance on what actions are permissible for the document in question.
  Use Transaction Codes: If applicable, use transaction codes like ME28 (Release Purchase Orders) or ME29N (Release Purchase Order) to manage release strategies properly.
  Configuration Review: If you are an SAP administrator, review the configuration settings related to release strategies in the customizing settings (transaction SPRO) to ensure they align with your business processes.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to release strategies and document management for a better understanding of how to manage release states.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.