How To Fix SHDI016 - Image was not inserted: File with same name already exists.

SAP Error Message - Details

• Message type: E = Error

• Message class: SHDI - Texts Image archive Transaction variants

• Message number: 016

• Message text: Image was not inserted: File with same name already exists.

What causes this issue?

The screen cannot be inserted using the requested name because a file
with the same name exists in the directory. (This is possibly not
displayed when a file of another type is concerned that cannot be
maintained with this transaction).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a different file name or if necessary change the name of the
existing file.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SHDI016 - Image was not inserted: File with same name already exists. ?

  The SAP error message SHDI016, which states "Image was not inserted: File with same name already exists," typically occurs when you are trying to upload an image or document to the SAP system, but a file with the same name already exists in the specified location or repository.
  Cause:
  
  Duplicate File Name: The most common cause is that the file you are trying to upload has the same name as an existing file in the SAP system.
  File System Restrictions: Some configurations in the SAP system may prevent overwriting files with the same name to avoid data loss or confusion.
  Repository Settings: The settings of the document management system (DMS) or the specific repository you are using may have restrictions on file uploads.
  
  Solution:
  
  Rename the File: Before uploading, rename the file you are trying to upload to ensure it has a unique name that does not conflict with existing files.
  Check Existing Files: Navigate to the location where you are trying to upload the file and check if a file with the same name already exists. If it does, you can either delete it (if it is no longer needed) or choose a different name for your new file.
  Overwrite Option: If your business process allows it, check if there is an option to overwrite existing files. This may require specific permissions or settings in the SAP system.
  Consult Documentation: Review the documentation for the specific SAP module you are using (e.g., SAP DMS) to understand the file management policies and any settings that may affect file uploads.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to file uploads and the specific error message SHDI016.
  User Permissions: Ensure that you have the necessary permissions to upload files and manage existing files in the repository.
  System Configuration: If you are an administrator, review the configuration settings for the document management system to ensure they align with your organization's file management policies.
  SAP Community: Consider reaching out to the SAP Community or forums for additional insights or similar experiences from other users.
  
  By following these steps, you should be able to resolve the SHDI016 error and successfully upload your image or document to the SAP system.