How To Fix SE_PTRM_ESA004 - Substitute assignment was deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: SE_PTRM_ESA - Travel Enterprise Service Oriented Architecture Messages

• Message number: 004

• Message text: Substitute assignment was deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SE_PTRM_ESA004 - Substitute assignment was deleted ?

  The SAP error message SE_PTRM_ESA004, which states "Substitute assignment was deleted," typically occurs in the context of personnel management and time management within SAP systems. This error indicates that a substitute assignment for a particular employee or position has been deleted, which can affect workflows, approvals, or time recording processes.
  Cause:
  
  Manual Deletion: The substitute assignment may have been manually deleted by a user with the appropriate permissions.
  Data Consistency Issues: There may be inconsistencies in the data, such as missing or incorrect entries in the relevant tables.
  System Updates or Changes: Changes in configuration or updates to the system may have inadvertently affected substitute assignments.
  Workflow Changes: Changes in workflows or processes that involve substitutes may lead to this error if the necessary assignments are not maintained.
  
  Solution:
  
  Check Substitute Assignments: Verify the current substitute assignments for the employee or position in question. You can do this through the relevant transaction codes (e.g., PA20, PA30) to view personnel data.
  Recreate the Substitute Assignment: If the assignment was deleted and is still needed, recreate the substitute assignment using the appropriate transaction (e.g., PA30 for personnel actions).
  Review Change Logs: Check the change logs to see who deleted the assignment and why. This can help in understanding if it was an intentional action or an error.
  Data Consistency Check: Run consistency checks in the system to identify any other potential issues that may be causing this error.
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific guidance or patches that may be applicable.
  Contact SAP Support: If the issue persists and cannot be resolved internally, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others related to personnel management.
  User Permissions: Ensure that users have the appropriate permissions to create, modify, or delete substitute assignments.
  System Configuration: Review the configuration settings related to personnel management and substitute assignments to ensure they are set up correctly.
  Training and Documentation: Provide training for users on how to manage substitute assignments effectively to prevent accidental deletions.
  
  By following these steps, you should be able to address the SE_PTRM_ESA004 error and restore the necessary substitute assignments in your SAP system.