How To Fix SD623 - Document &2 of type &1 does not exist in language &3 in the index.

SAP Error Message - Details

• Message type: E = Error

• Message class: SD - Online doc., terminology, translation, help

• Message number: 623

• Message text: Document &2 of type &1 does not exist in language &3 in the index.

What causes this issue?

An index is maintained over all documentation objects. This index does
not contain the above document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Inform your System manager.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SD623 - Document &2 of type &1 does not exist in language &3 in the index. ?

  The SAP error message SD623 indicates that a document of a specific type does not exist in the specified language in the index. This error typically occurs in the context of Sales and Distribution (SD) when the system is trying to retrieve a document (like a sales order, delivery, or invoice) but cannot find it in the requested language.
  Cause:
  
  Missing Document: The document you are trying to access does not exist in the specified language in the database or index.
  Language Settings: The language settings in your user profile or the document settings may not match the language in which the document is stored.
  Indexing Issues: There may be issues with the indexing of documents in the system, leading to the document not being found.
  Data Migration: If data was migrated from another system, it’s possible that not all documents were migrated correctly or in all required languages.
  
  Solution:
  
  Check Document Existence: Verify if the document actually exists in the system. You can do this by checking the document in the original language or by using transaction codes relevant to the document type (e.g., VA03 for sales orders).
  Language Settings: Ensure that your user profile is set to the correct language. You can check this in the user settings (transaction SU01) or by changing the language in the SAP GUI.
  Re-indexing: If the document exists but is not found due to indexing issues, you may need to re-index the documents. This can often be done by a system administrator using specific SAP transactions or tools.
  Data Consistency Check: If the issue arose after a data migration, perform a consistency check to ensure that all documents are correctly stored in the required languages.
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific patches or updates that may address the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VA03 (Display Sales Order), VL03N (Display Outbound Delivery), and VF03 (Display Billing Document) to check the existence of documents.
  SAP Notes: Search for SAP Notes related to error SD623 in the SAP Support Portal for any known issues or fixes.
  User Profile: Check your user profile settings to ensure that the language is set correctly.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By following these steps, you should be able to diagnose and resolve the SD623 error in your SAP system.