How To Fix /SCDL/STM624 - &4 open delivery documents found within retention period

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCDL/STM -

• Message number: 624

• Message text: &4 open delivery documents found within retention period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCDL/STM624 - &4 open delivery documents found within retention period ?

  The SAP error message /SCDL/STM624 indicates that there are open delivery documents found within the retention period, which is causing an issue in the system. This error typically arises in the context of the SAP Supply Chain Management (SCM) module, particularly when dealing with the deletion or archiving of documents.
  Cause:
  The error occurs when the system attempts to delete or archive delivery documents that are still open and fall within the defined retention period. The retention period is a timeframe during which certain documents must be retained for legal, compliance, or business reasons. If there are open delivery documents that have not been completed or closed, the system will prevent their deletion or archiving.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Open Delivery Documents:
  
  Use transaction codes like VL03N (Display Outbound Delivery) or VL10B (Purchase Orders Due for Delivery) to identify the open delivery documents that are causing the issue.
  
  
  
  Review Document Status:
  
  Check the status of the identified delivery documents. Ensure that they are either completed or can be closed. If they are still in process, you may need to complete the necessary transactions.
  
  
  
  Close or Complete Deliveries:
  
  If the deliveries are no longer needed, you may need to cancel or close them properly. This could involve processing returns, completing deliveries, or adjusting inventory.
  
  
  
  Adjust Retention Period:
  
  If it is appropriate for your business process, consider adjusting the retention period settings in the system. This should be done with caution and in compliance with legal and business requirements.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for specific guidelines on handling retention periods and document management.
  
  
  
  Use Archiving Transactions:
  
  If the deliveries are closed and you still encounter issues, ensure that you are using the correct archiving transactions (e.g., SARA) to manage the archiving process.
  
  
  
  Related Information:
  
  Retention Management: Understand the retention management policies in your organization to ensure compliance with legal and regulatory requirements.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or patches related to this error.
  System Configuration: Review the configuration settings for document retention in your SAP system to ensure they align with your business processes.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal SAP team for further assistance.