How To Fix /SAPAPO/PDRP_APPR236 - Audit trail reorganization: records deleted from order &1, item &2

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPAPO/PDRP_APPR -

• Message number: 236

• Message text: Audit trail reorganization: records deleted from order &1, item &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPAPO/PDRP_APPR236 - Audit trail reorganization: records deleted from order &1, item &2 ?

  The SAP error message /SAPAPO/PDRP_APPR236 indicates that during the audit trail reorganization process, records have been deleted from a specific order and item in the Advanced Planning and Optimization (APO) module. This message typically arises in the context of data management and system performance optimization.
  Cause:
  
  Audit Trail Reorganization: The error is related to the reorganization of the audit trail, which is a process that cleans up old or unnecessary records to improve system performance and manage data storage.
  Data Integrity Issues: There may be inconsistencies or issues with the data that prevent the reorganization from completing successfully.
  Configuration Issues: Incorrect settings in the APO system or in the audit trail configuration can lead to this error.
  Locks or Transactions: If there are ongoing transactions or locks on the order or item, it may prevent the deletion of records.
  
  Solution:
  
  Check Configuration: Review the configuration settings for the audit trail and ensure they are set up correctly. This includes checking the retention periods and any specific settings related to the reorganization process.
  Data Consistency Check: Run consistency checks on the affected order and item to identify any data integrity issues. Use transaction codes like /SAPAPO/SDP94 or /SAPAPO/SDP95 to analyze the data.
  Review Logs: Check the system logs for any additional error messages or warnings that may provide more context about the issue.
  Manual Deletion: If necessary, consider manually deleting the problematic records if they are no longer needed, but ensure that this does not violate any data retention policies.
  Consult SAP Notes: Look for relevant SAP Notes that may address this specific error message or provide guidance on the audit trail reorganization process.
  System Performance: Ensure that the system is not under heavy load during the reorganization process, as this can lead to timeouts or locks.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for APO and audit trail management for detailed procedures and best practices.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Support: If the issue persists, consider reaching out to SAP Support for assistance, providing them with the error message and any relevant logs or details about the system configuration.
  
  By following these steps, you should be able to address the error message and ensure that the audit trail reorganization process completes successfully.