How To Fix /SAPAPO/PDRP_APPR235 - Audit trail reorganization: &1 records deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPAPO/PDRP_APPR -

• Message number: 235

• Message text: Audit trail reorganization: &1 records deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPAPO/PDRP_APPR235 - Audit trail reorganization: &1 records deleted ?

  The SAP error message /SAPAPO/PDRP_APPR235 indicates that during the audit trail reorganization process in SAP Advanced Planning and Optimization (APO), a certain number of records (denoted by &1) have been deleted. This message is typically informational rather than an error, indicating that the system has successfully deleted old or unnecessary records from the audit trail.
  Cause:
  The audit trail in SAP APO is used to track changes and maintain a history of data modifications. Over time, this audit trail can grow significantly, leading to performance issues or excessive storage use. The reorganization process is designed to clean up this data by deleting records that are no longer needed, based on predefined criteria (such as age or relevance).
  Solution:
  
  
  Review the Message: Since this message is informational, it may not require any immediate action unless you are experiencing performance issues or have specific requirements regarding data retention.
  
  
  Check Configuration: If you want to adjust the criteria for the audit trail reorganization (e.g., how long records are kept), you can do this in the configuration settings of your SAP APO system. This may involve:
  
  Accessing the relevant customizing settings in the SAP GUI.
  Modifying the parameters that control the retention period for audit trail records.
  
  
  
  Monitor Performance: After the reorganization, monitor the system's performance to ensure that the deletion of records has had the desired effect. If performance issues persist, further investigation may be needed.
  
  
  Backup Important Data: If there are specific records that you believe should not be deleted, consider backing them up or adjusting the retention settings to prevent their deletion in future reorganizations.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to audit trail management in APO for more detailed guidance on managing and configuring the audit trail.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like /SAPAPO/PDRP to access the relevant functions for managing the audit trail.
  SAP Notes: Check for any SAP Notes that may provide additional insights or updates related to this message or the audit trail reorganization process.
  Performance Tuning: If you are facing performance issues, consider looking into other areas of performance tuning within your SAP APO environment.
  
  If you continue to experience issues or have specific concerns about the impact of this message, it may be beneficial to consult with your SAP Basis or APO support team for further assistance.