How To Fix SAFM_EOPO320 - Item &1 payment basis document date must be on or before the invoice date

SAP Error Message - Details

• Message type: E = Error

• Message class: SAFM_EOPO - Expenditure Order and Payment Order

• Message number: 320

• Message text: Item &1 payment basis document date must be on or before the invoice date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SAFM_EOPO320 - Item &1 payment basis document date must be on or before the invoice date ?

  The SAP error message SAFM_EOPO320 indicates that there is a discrepancy between the payment basis document date and the invoice date in the context of a financial transaction. Specifically, the error states that the payment basis document date must be on or before the invoice date. This typically occurs in scenarios involving invoice processing, payment processing, or financial document creation.
  Cause:
  The error is triggered when:
  
  The date of the payment basis document (which could be a purchase order, contract, or other financial document) is later than the invoice date.
  This situation violates the business rules set in the SAP system, which require that the payment basis document must be dated on or before the invoice date to ensure proper accounting and financial reporting.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document Dates:
  
  Review the payment basis document and the invoice to confirm their respective dates.
  Ensure that the payment basis document date is set to a date that is on or before the invoice date.
  
  
  
  Adjust Dates:
  
  If the payment basis document date is incorrect, you may need to change it to a valid date that meets the requirement.
  If the invoice date is incorrect, you may need to adjust the invoice date accordingly.
  
  
  
  Recreate Documents:
  
  If the documents cannot be modified due to system restrictions, you may need to create new documents with the correct dates.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about which date should be adjusted, consult with your finance or accounting team to ensure compliance with internal policies and procedures.
  
  
  
  Check Configuration:
  
  If this error occurs frequently, it may be worth checking the configuration settings in SAP to ensure that the rules governing document dates are set correctly.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FB60 (Enter Incoming Invoices), MIRO (Enter Incoming Invoice), or FBL1N (Vendor Line Item Display) to review and adjust the relevant documents.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling date-related issues in financial documents.
  Documentation: Review SAP documentation or user manuals related to invoice processing and payment processing for further insights into date handling and error resolution.
  
  By following these steps, you should be able to resolve the SAFM_EOPO320 error and ensure that your financial documents are processed correctly.