How To Fix SAFM_EOPO318 - Cannot adjust beneficiary advances against documents with multiple POs

SAP Error Message - Details

• Message type: E = Error

• Message class: SAFM_EOPO - Expenditure Order and Payment Order

• Message number: 318

• Message text: Cannot adjust beneficiary advances against documents with multiple POs

What causes this issue?

This payment document contains expenditure orders corresponding to
multiple purchase orders. To adjust beneficiary advances against a
payment document, the payment document must contain expenditure orders
corresponding to a single purchase order.

System Response

The system does not allow you to adjust beneficiary advances against the
payment document. However, you can still post the payment document
without adjusting any beneficiary advances against it.

How to fix this error?

Create separate payment documents for expenditure orders corresponding
to different purchase orders. For example, if expenditure orders EO1 and
EO2 correspond to purchase order PO1, while expenditure order EO3
corresponds to purchase order PO2, create two different payment
documents - one for EO1 and EO2, and one for EO3.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message SAFM_EOPO318 - Cannot adjust beneficiary advances against documents with multiple POs ?

  The SAP error message SAFM_EOPO318 indicates that there is an issue with adjusting beneficiary advances against documents that are associated with multiple Purchase Orders (POs). This error typically arises in the context of financial transactions where advances are being processed, and the system is unable to reconcile or adjust these advances due to the complexity introduced by multiple POs.
  Cause:
  
  Multiple Purchase Orders: The primary cause of this error is that the document you are trying to adjust has multiple associated Purchase Orders. SAP requires a clear one-to-one relationship between advances and POs for adjustments to be processed correctly.
  Configuration Issues: There may be configuration settings in the SAP system that do not allow for the adjustment of advances against documents with multiple POs.
  Data Integrity Issues: There could be inconsistencies or errors in the data related to the POs or the advances that are causing the system to reject the adjustment.
  
  Solution:
  
  Single PO Adjustment: If possible, try to adjust the beneficiary advance against a single Purchase Order instead of multiple POs. This may involve splitting the advance or creating separate adjustments for each PO.
  Review Document Structure: Check the structure of the documents involved. Ensure that the advances are correctly linked to the appropriate POs and that there are no discrepancies.
  Configuration Review: Consult with your SAP configuration team to review the settings related to advance payments and document adjustments. They may need to adjust the configuration to allow for more flexibility in handling multiple POs.
  Data Cleanup: Perform a data integrity check to ensure that there are no errors or inconsistencies in the related documents. Correct any issues found.
  Consult SAP Support: If the issue persists, consider reaching out to SAP support for further assistance. They may provide patches or updates that address this specific error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and others that may help in reviewing the POs and their associated documents.
  Documentation: Review SAP documentation related to advance payments and document adjustments for best practices and guidelines.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  
  By following these steps, you should be able to address the error message SAFM_EOPO318 and successfully adjust beneficiary advances in your SAP system.