How To Fix RQ063 - Function not possible because memo record & is archived

SAP Error Message - Details

• Message type: E = Error

• Message class: RQ - Messages for Cash Management and Forecast

• Message number: 063

• Message text: Function not possible because memo record & is archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RQ063 - Function not possible because memo record & is archived ?

  The SAP error message RQ063, which states "Function not possible because memo record & is archived," typically occurs in the context of SAP's Archive Management system. This error indicates that the system is trying to access a memo record that has been archived, and therefore, the requested operation cannot be performed.
  Cause:
  
  Archived Data: The memo record you are trying to access has been archived. In SAP, archiving is a process that moves data that is no longer actively used from the database to an archive storage to improve performance and manage data volume.
  Accessing Archived Records: The function you are trying to execute requires access to the original (non-archived) data, which is no longer available in the active database.
  
  Solution:
  
  
  Unarchive the Record: If you need to access the memo record, you may need to unarchive it. This typically involves using the Archive Management tools in SAP to restore the archived data back to the active database.
  
  Use transaction code SARA to manage archiving and unarchiving processes.
  Identify the specific archive object related to the memo record and follow the unarchiving procedure.
  
  
  
  Check Archive Settings: Review the archiving settings to ensure that the data you need is not archived prematurely. You may want to adjust the archiving criteria or schedule to retain important records longer.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on how to handle archived records for the particular module you are working with.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if this is impacting critical business processes.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SARCH: Archive Object Management
  
  
  Archiving Strategy: Understand your organization's archiving strategy and policies to prevent future occurrences of this error.
  Data Retention Policies: Ensure that your data retention policies align with business needs, especially for critical records that may need to be accessed frequently.
  
  By following these steps, you should be able to address the RQ063 error and manage your archived memo records effectively.