How To Fix RP851 - The validity period is less than one calendar year

SAP Error Message - Details

• Message type: E = Error

• Message class: RP - Error Messages for Infotype Module Pools

• Message number: 851

• Message text: The validity period is less than one calendar year

What causes this issue?

The validity period of the infotype is not a full year (January 1 to
December 31).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If several records exist for one calendar year, make sure they are
consistent.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RP851 - The validity period is less than one calendar year ?

  The SAP error message RP851, which states "The validity period is less than one calendar year," typically occurs in the context of payroll processing or when managing employee benefits and compensation. This error indicates that the validity period for a specific payroll or benefits-related entry is set to less than one year, which is not acceptable according to the system's configuration or business rules.
  Cause:
  
  Incorrect Validity Dates: The start and end dates for a specific payroll or benefits entry may have been entered incorrectly, resulting in a validity period of less than one year.
  Configuration Settings: The system may be configured to require a minimum validity period of one year for certain types of entries, such as salary adjustments, benefits, or other payroll-related data.
  Data Entry Errors: Manual data entry errors can lead to incorrect date ranges being specified.
  
  Solution:
  
  Check Validity Dates: Review the validity dates for the entry that triggered the error. Ensure that the start and end dates span at least one calendar year.
  Adjust Dates: If the dates are incorrect, adjust them to ensure that the validity period meets the one-year requirement.
  Review Configuration: If you have access to configuration settings, check the relevant payroll or benefits configuration to confirm the minimum validity period requirements. If necessary, consult with your SAP administrator or a functional consultant to understand if the configuration can be adjusted.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on the validity periods for the type of entry you are working with.
  Testing: After making adjustments, test the entry again to ensure that the error is resolved.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that may provide additional context or solutions.
  User Forums: Engage with SAP user forums or communities where other users may have encountered similar issues and can share their solutions.
  Training: If this error is common in your organization, consider providing training for users involved in data entry to minimize the occurrence of such errors in the future.
  
  If the problem persists after following these steps, it may be beneficial to involve your SAP support team or a consultant who specializes in SAP payroll and benefits to further investigate the issue.